Office Coordinator

Womble Bond Dickinson (US) LLP is seeking a full-time Office Coordinator in their San Francisco, California office. The Office Coordinator plays a key role in ensuring the seamless operation of office activities by working closely with the Director of Administration. This position will assist in the planning of office-wide events, maintain transportation records, place office supply orders, and recommending process improvement initiatives. Additionally, the role includes providing general administrative support, including coverage of reception desk duties, performing office services functions, and assisting the Director of Administration with daily operations.

Responsibilities:

• Order inventory, and distribution of office and kitchen supplies to ensure optimal stock levels. Maintain accurate records and relationships with vendors.   Assist with analysis of pricing of different vendors.
• Coordinate hospitality services and setup internal office-wide and client events, including placing catering orders, preparing conference rooms and other office logistics with oversite by the Director of Administration.
• Maintains relationships with office service vendors.
• Maintain relationships with security and property management.
• Assists with development of safety initiatives and standardization of safety protocols.
• Collaborate with reception and office services teams on various projects.
• Coordinates building maintenance requests, as needed.
• Maintains parking and access cards in local office.
• Prepare offices for new hires.
• Perform administrative tasks to assist the Director of Administration in daily operations.
• Participates in special projects as assigned.

Requirements:

• Organizational skills: Strong organization abilities to maintain multiple tasks and priorities efficiently.
• Communication skills: Excellent verbal and written communication skills to interact effectively with team members and vendors.
• Attention to detail: Detail-oriented approach to maintaining records and supplies.
• Problem-solving skills: Ability to identify issues and implement solutions proactively.
• Teamwork: Collaborative attitude with the ability to work effectively within a team environment.
• Strong computer skills, with proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn and adapt to new software and technologies.
• High School Degree, GED, or equivalent
• Previous experience in office administration or coordinator roles preferred.

COMPENSATION:  The estimated salary range for this role in San Francisco, California is $55,000 - $94,000. Starting salary will be determined based on qualifications and experience.