Accounts & Expense Management Assistant

This is a remote position.

• Flexible during client business hours EST

Overview:
We are seeking a detail-oriented and reliable Accounts & Expense Management Assistant to support our finance operations. The ideal candidate will be responsible for processing invoices for payment, reconciling expenses, managing vendor communications, and assisting with client collections. This role requires strong attention to detail, excellent organizational skills, and proficiency with financial and productivity tools such as Ramp, Google Workspace, Excel, and Slack.

Key Responsibilities:

• Process invoices in the company’s expense management platform (Ramp).
• Reconcile expenses and receipts to ensure accuracy and completeness.
• Communicate directly with vendors and clients regarding billing inquiries, payment confirmations, and documentation requests.
• Monitor and track outstanding invoices and ensure timely follow-up on pending items.
• Maintain accurate records of all financial transactions and expense reports.
• Collaborate with internal teams to resolve discrepancies and support month-end closing activities.
• Ensure compliance with internal financial policies and procedures.
• Collect proper documentation from vendors for tax reporting compliance 
• Support ad hoc finance and administrative tasks as needed.

• At least 1-2 years of experience in accounting, bookkeeping, or expense management.
• Hands-on experience with expense management platforms (e.g., Ramp, Expensify, or similar).
• Strong proficiency in Google Workspace (Sheets, Docs, Gmail) and Microsoft Excel.
• Excellent communication skills and experience interacting directly with vendors and clients.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Familiarity with Slack or other team collaboration tools is a plus.

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring