Program Administrator 2 (Executive Assistant to the Superintendent) - PN 20066068

A Little About Us:
With roughly 1,500 employees in seven offices across Ohio, BWC is the state agency that cares for Ohio workers by promoting a culture of safety at work and at home and ensuring quality medical and pharmacy care is provided to injured workers.  
For Ohio employers, we provide insurance policies to cover workplace injuries and safety and wellness services to prevent injuries. 

Our Culture:
BWC is a dynamic organization that offers career opportunities across many different disciplines.  BWC strives to maintain an inclusive workplace.  We begin by being an equal opportunity employer.  Employees can participate in and lead employee work groups, participate in on-line forums and learn about how different perspectives can improve leadership skills.

• Our Vision:To transform BWC into an agile organization driven by customer success.
• Our Mission:To deliver consistently excellent experiences for each BWC customer every day.
• Our Core Values:One Agency, Personal Connection, Innovative Leadership, Relentless Excellence.

• What our employees have to say:
• BWC conducts an internal engagement survey on an annual basis.  Some comments from our employees include:
• BWC has been a great place to work as it has provided opportunities for growth that were lacking in my previous place of work.
• I have worked at several state agencies and BWC is the best place to work.
• Best place to work in the state and with a sense of family and support.
• I love the work culture, helpfulness, and acceptance I've been embraced with at BWC.
• I continue to be impressed with the career longevity of our employees, their level of dedication to service, pride in their work, and vast experience. It really speaks to our mission and why people join BWC and then retire from BWC.

If you are interested in helping BWC grow, please click this link to read more, and then come back to this job posting to submit your application!

BWC’s core hours of operation are Monday-Friday from 8:00am to 5:00pm, however, daily start/end times may vary based on operational need across BWC departments.  Most positions perform work on-site at one of BWC’s seven offices across the state.  BWC offers flex-time work schedules that allow an employee to start the day as early as 7:00am or as late as 8:30am. Flex-time schedules are based on operational need and require supervisor approval.

• Provide high level administrative support, including scheduling, correspondence, meeting prep, and handling confidential materials.
• Act as a liaison across divisions and with external partners, managing communications and priorities on behalf of the Superintendent.
• Develop and evaluate policies and procedures to align OSS operations with BWC's strategic goals. 
• Support safety and outreach projects, including compliance, grants, research, and stakeholder engagement.
• Prepare and deliver professional reports and presentations for internal and external audiences, including industry partners.
• Oversee HR coordination and office operations, including onboarding, travel, and records management, ensuring accuracy and confidentiality.
• What You’ll Be Doing:
• Serve as the Executive Assistant and strategic partner to the Superintendent of the Office of Safety Services (OSS), supporting mission critical safety initiatives.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

• To Qualify, You Must Clearly Demonstrate:
• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• Or completion of undergraduate core program in business administration, management science or public administration AND 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position. 
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file AND 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 1, 63122.
• Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills: Program ManagementProfessional Skills: Analyzation, Attention to Detail, Critical Thinking, Confidentiality, Problem Solving

Major Worker Characteristics:
Knowledge of:  BWC policies & procedures*; Safety Services policies & procedures*; business administration & management; government structure & process*; labor laws*; budgeting* & financial management; public & human relations; customer service principles; business communications techniques; HR practices*; English grammar & composition; addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; data reporting & analysis.

Skill in:  keyboarding; business office software applications (e.g. Microsoft Office) *; personal computer; office equipment (e.g. calculators, State telephone system) *.

Ability to:  gather, collate & classify information about data, people, or things; define problems, collect data, establish facts & draw valid conclusions; deliver speeches before government officials & general public; write, letters, papers & reports; handle sensitive telephone & face-to-face inquiries & contacts with general public; interview job applicants to determine work best suited to them; define & resolve problems involving multiple variables; interpret & follow written & oral instructions; write clear & concise business communications; complete routine forms & maintain records accurately.  

(*) Developed after employment.

EEO & ADA Statement:
The State of Ohio is an Equal Employment Opportunity Employer and prohibits discrimination and harassment of applicants or employees due to protected classes as defined in applicable federal law, state law, and any effective executive order.

The Ohio Bureau of Workers' Compensation is committed to providing access and reasonable accommodation in its employment opportunities pursuant to the Americans with Disabilities Act and other applicable laws. To request a reasonable accommodation due to disability, please contact ADA Coordinator at 614-644-7811 or by email to: bwcada@bwc.state.oh.us.

Salary Information:
Hourly wage is expected to be paid at step 1 of the pay range associated with the position for candidates who are new employees of the state.  Current employees of the state will be placed in the appropriate step based on any applicable union contract and/or requirements of the Ohio Revised Code. Movement to the next step of the pay range (a roughly 4% increase) will occur after six months, assuming job performance is acceptable. Thereafter, an employee will advance one step in the pay range every year until the highest step of the pay range is reached. There may also be possible cost of living adjustments (COLA) and longevity supplements begin after five (5) years of state service.

• Transportation:
• Position may require travel; therefore, persons occupying this position must be able to provide own transportation &/or legally operate a state-owned vehicle.
• Educational Transcripts:
• For any educational achievements to be considered during the screening process, you must at least attach an unofficial transcript that details the coursework you have completed.

All applicants must submit an Ohio Civil Service Application using the online Ohio Hiring Management System. Paper applications will not be accepted.

Background Check:
Prior to an offer of employment, the final applicant will be required to sign a background check authorization form and undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.