Practice Assistant

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Practice Assistant (PA) performs a wide range of services, including administrative and legal support. As part of a team, the Practice Assistant will provide excellent service to all internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite workflow of lawyers and legal staff members. The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi-task for several individuals. This position requires a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work. The PA coordinates complex workflows. The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders. The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations.

Duties And Accountabilities1

• Plan and coordinate attorneys’ schedule, appointments, conferences, and meetings.
• Manage and coordinate extensive and complex domestic/international travel arrangements. Prepares business itineraries and business-trip documentation packs.
• Manage and submit expense reports.
• Answer, screen and place calls in a professional manner. Accurately record phone messages and promptly inform attorneys.
• Keep legal staff apprised of the status of work and any problems encountered with systems or programs.
• Monitor, review, and organize, according to priority, all incoming correspondence.
• Draft, proofread for accuracy, and release time sheets.
• Maintain accurate client and matter lists
• Complete conflict search reports and opening entries.
• Assist with client development, marketing initiatives, and proposals.
• Assist with client billing.
• Draft and edit routine letters, memos, and reports.
• Create and maintain files.
• Meet and greet clients with courtesy and tact.
• Assist with overflow work and practice specific responsibilities.
• Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.

Qualifications

• Proven ability to work effectively in a demanding legal environment, demonstrating excellent interpersonal skills and professionalism when liaising with attorneys, staff, and clients at all levels.
• Over 5 years of law firm experience
• Highly adept at managing multiple tasks and prioritizing responsibilities in a fast-paced, deadline-driven setting.
• Skilled at interpreting, understanding, and following detailed instructions with accuracy and efficiency.
• Strong written and verbal communication skills, with a keen eye for detail and clarity.
• Exceptionally organized and thorough, with a consistent commitment to follow-through and high-quality work.
• Demonstrates a proactive, positive attitude and a self-motivated approach to responsibilities.
• Able to work independently with minimal supervision, while also being a reliable and collaborative team player.

Location & Reporting

• This role reports to the Manager, Office Operations.
• This role is based in our Houston office.

Note To Recruitment Agencies

Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.

Benefits

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The firm may modify and amend this job description at any time in its sole discretion. Nothing herein creates a contract of employment or modifies the at-will nature of employmen