Legal Assistant - Backend

Description

Job Summary:

The position includes but is not limited to handling all administrative tasks on our Deeds team. The bulk of tasks encompass timely drafting of deeds and other legal documents, timely follow-up and correspondence with all interested parties, maintaining paper and electronic files, the utilization and maintenance of a variety of client systems as well as a large amount of customer service driven responsibilities. In this position you will need to possess the willingness to work in a team as well as the ability to be self-driven and work independently whenever needed.

Duties & Responsibilities:

• Obtain vesting information from client
• Draft deeds
• Obtain exempt stamps from municipalities 
• Record deeds via e-recording
• Reviewing account histories and loan documents.
• Draft notices, motions, and orders. 
• Prepare all document within firm, client/investor, and court timeframes and with high accuracy. 
• Consistently and accurately updating the firm’s internal case management system.
• Providing regular and timely client status updates.
• Continual follow-up on outstanding documents and or services. 
• Ensure there are no areas of back-log. 
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Performing other duties and responsibilities as needed.
• Work on projects, as directed by your supervisor or manager.

Supervisory Responsibilities:

This job does not require supervisory responsibilities  

Education & Work Experience:

• 1-3 years’ administrative experience; 

Knowledge, Skills, & Abilities:

• Overall good attitude and willingness to adapt to change
• Strong communication skills
• Strong organizational skills
• Strong document preparation skills
• Strong attention to detail
• You must be a motivated self starter who is able to multi-task
• Ability to easily prioritize issues
• Ability to handle a high volume of work
• Adaptable to frequent change 
• Must be a team player who is willing to pitch in where needed
• Must be committed to providing exceptional customer service
• Able to work independently and with minimal supervision, and consistently meet deadlines
• Demonstrate resourcefulness in solving problems quickly
• Experience with client systems such as BKFS, Clarifire, Tempo, Vendorscape and others is preferred.
• High-level proficiency in MS Office suite

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment. 

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

If you possess the requisite qualifications, and are seeking the challenge of working in a growing firm, please submit your resume in confidence. 

All applicants applying for U.S. job openings must be authorized to work in the United States.

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.