Executive Assistant to Vice-President

Company: CGL

Department: Business Intelligence

Employment Type: Regular Full-Time

Work Model: Office Based

Language: Bilingualism in English and French is required.

Additional Information: This/these role(s) is/are currently vacant.

The Opportunity:

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities. 

We are seeking a highly organized, proactive and trusted partner to join our Executive Operations team. The ideal candidate will bring advanced communication skills and creativity to support a diverse and geographically dispersed senior leadership team. This role requires someone with the experience to deliver effective executive support and the desire to contribute to the evolution of our administrative support function.  

How You Will Create Impact:

• Reviewing correspondence sent to the assigned Vice Presidents to determine urgency and managing schedules to ensure the most effective use of time.
• Assisting with the logistics, facilitation and scheduling of meetings, townhalls and events, including technical support and the preparation of presentations.
• Completing various administrative tasks, including travel bookings, distributing mail, paying invoices, submitting and reviewing team expense reports and documenting procedures.
• Providing support services to the executive leadership team providing back up to other EAs during absences and peak periods, and completing other tasks as required.

How You Will Succeed:

• You thrive on delivering our exceptional client experience through positive and engaging relationships; embracing accountability to achieve effective results.
• You ensure your day to day actions are in harmony with the company’s purpose, vision, and values even when challenged.
• You are open and adaptable to changing conditions with a natural curiosity to explore new opportunities or innovations.
• You value cooperative and collaborative dialogue because diverse perspectives offer more creative and productive solutions.

To Join Our Team:

• You have 5+ years of administrative support experience, with a minimum 2 years as an Executive Assistant.
• You have post-secondary education in Business Administration or a related discipline.
• You have highly proficient skills with the Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
• Having experience in the insurance industry and/or co-operative sectors is an asset.
• Proficiency in both English and French is essential to the main duties in this role, including servicing and communicating primarily with majority anglophone and francophone clients, groups, and teams. The essential non-French duties are not assignable to adjacent or other team members. 

What You Need To Know:

• Strict confidentiality with respect to employee’s personal information and other sensitive or proprietary material.
• Extended work hours may be required.  
• You will be subject to a Background check as a condition of employment, in the event you are the successful candidate.

What’S In It For You?

• Training and development opportunities to grow your career.
• Flexible work options and paid time off to support your personal and family needs.
• A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
• Paid volunteer days to give back to your community.
• In addition to our competitive salary and incentive programs, eligible employees also benefit from a comprehensive total rewards package including group retirement savings plans, pension and benefits (e.g., health and wellness, dental, disability and life coverage), mental health support and an employee assistance program.