Executive Assistant (On-Site, Long Island)

Company Description

Who Is Air Charter Service

Air Charter Service (ACS) is a leading aircraft charter company that provides passenger and cargo aircraft charters worldwide.

To put it simply, we are the middle person between the clients and the operator. Our Sales Consultants manage the full travel/sales cycle so all our clients have to do is fly! Our clients consist of high-net-worth individuals, CEOs, celebrities, the rich and famous, and many more!

With offices across the globe, including North America, South America, Europe, CIS, Africa, the Middle East, Asia, and Australasia, ACS offers personalized charter solutions using local knowledge.

ACS is a rapidly growing company, generating over $1 billion in revenue and arranging more than 25,000 charter flights annually.

Job Description

A Day In The Life

• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage the President’s calendar, set up meetings and send meeting reminders.
• Daily meetings with the President to review the schedule.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly, or quarterly reports.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Plan Office CEO and visitors’ events, visits, and meetings.
• Take minutes during meetings.
• To assist Accounts with the President’s credit card statements and reconciliation.
• To review expenses of specific individuals.
• Greeting candidates who will be interviewing with the President.
• Assist in the planning of summer and holidays parties.

Qualifications

What Do We Look For

• Attention to detail
• Able to prioritize effectively
• Ability to work individually and as part of a team
• Well-organized
• Reliable
• Discretion and confidentiality
• Proactive
• Multi-tasking
• Project management
• Time management
• Excellent MS Office knowledge
• Excellent verbal and written communication skills
• Exceptional writing, editing, and proofreading skills
• Bachelor’s degree preferred
• 2 years of proven experience as an Executive Assistant, Personal Assistant or Project Management

Additional Information

Company Culture

• A dynamic and fast-growing company
• Modern office with luxury amenities in the RXR Plaza
• Balance between independent and team-oriented work
• A welcoming, enjoyable, and interactive environment – seasonal events and team night outings
• Flexible start and end time hours
• Monday to Friday, office-based position
• Future work-from-home opportunities; 1x day a week

WHAT IS IN IT FOR YOU

• $75K-85K USD salary
• Clear path for career advancement
• Job stability and leadership support for development
• Affordable health, dental, and vision insurance plans 
• 401K retirement savings plan with generous employer match!
• Life insurance
• Paid maternity/paternity leave
• 20 days to start in vacation time, and more earned each year  
• Paid sick time
• 12 paid public holidays
• Additional paid leave for your birthday, wedding, moving house, holiday shopping, and more

Check us out on social media! LinkedIn - Facebook - Instagram - TikTok - Twitter - Youtube

Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

What Are The Next Steps?

Submit your resume to us today and a member of our recruitment team will be in touch!