Facilities Senior Assistant (Distribution Center)

KEY RESPONSIBILITIES:
•    Running the regular maintenance of the facility, including building, ensure everything is in proper working condition.
•    Schedule and track preventive maintenance activities to reduce the risk of equipment failure and to extend the life of building systems.
•    Respond promptly to maintenance issues, such as broken equipment, electrical systems, ensuring resolution to minimize disruptions.
•    Coordinate with external vendors or contractors for specific services like cleaning, landscaping, or specialized maintenance tasks.
•    Manage contracts with service providers, ensuring that terms are followed, quality standards are met, and services are delivered within budget.
•    Oversee building access, ensuring that only authorized personnel enter restricted areas, and manage the issuing of access key cards 
•    Keep detailed records of facility maintenance, including work orders, repairs, and inspections, ensuring documentation is up to date.
•    Process of issuing a purchase order to request goods or services from a supplier or service provider
•    Creating expenses to manage, and planning the costs associated with running and maintaining a facility. This includes budgeting for services, repairs, utilities, and other operational costs.
•    Assist with preparing reports related to facility operations, such as maintenance schedules, budget summaries, and safety audits.
•    Handling other duties as assigned

Qualification:

•    Ability to quickly identify issues and find effective solutions to facility-related problems, such as maintenance issues, security breaches, or compliance concerns.
•    Ability to manage multiple tasks, prioritize effectively, and maintain detailed records, ensuring that everything is completed efficiently.
•    Ability to work under pressure
•    Work independently with little direction.
•    Basic computer skills: Microsoft office application, Word, Excel, PowerPoint and outlook
•    Observe health and safety regulations.