Executive Secretary / Administrative Assistant

Job Description

• Job Title: Executive Secretary / Administrative Assistant Location: Tallahassee, FL 32301 Contract
• Interview Type: Webcam or In-Person Work Environment: Professional Office Dress Code: Business Casual  
• Client: Florida Department of Health (DOH) – Children’s Medical Services (CMS)

Position Overview

The Florida Department of Health – Children’s Medical Services (DOH-CMS) is seeking an experienced Executive Secretary / Administrative Assistant to provide high-level administrative and clerical support to executive management. This role requires a professional who is highly organized, detail-oriented, and able to handle multiple priorities efficiently within a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support to executive management and departmental leadership.
• Prepare and manage correspondence, reports, and presentations using Microsoft Office applications (Word, Excel, PowerPoint).
• Schedule meetings, manage calendars, and coordinate appointments and travel arrangements.
• Handle incoming calls, emails, and customer inquiries with professionalism and excellent customer service.
• Maintain accurate records, files, and confidential information in compliance with organizational standards.
• Assist in the preparation of documents for meetings, including agendas and meeting minutes.
• Support day-to-day office operations, ensuring smooth workflow and timely completion of administrative tasks.
• Minimum 1 year of experience working as an Administrative Assistant in a professional office environment.
• Provide comprehensive administrative support to executive management and departmental leadership.
• Prepare and manage correspondence, reports, and presentations using Microsoft Office applications (Word, Excel, PowerPoint).
• Schedule meetings, manage calendars, and coordinate appointments and travel arrangements.
• Handle incoming calls, emails, and customer inquiries with professionalism and excellent customer service.
• Maintain accurate records, files, and confidential information in compliance with organizational standards.
• Assist in the preparation of documents for meetings, including agendas and meeting minutes.
• Support day-to-day office operations, ensuring smooth workflow and timely completion of administrative tasks.
• Minimum 1 year of experience working as an Administrative Assistant in a professional office environment.

Qualifications

Required Qualifications

• Minimum 1 year of experience providing support to executive management.
• Minimum 2 years of customer service experience.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Proven ability to multitask and prioritize work effectively.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• All your information will be kept confidential according to EEO guidelines.
• Minimum 1 year of experience providing support to executive management.
• Minimum 2 years of customer service experience.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Proven ability to multitask and prioritize work effectively.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• All your information will be kept confidential according to EEO guidelines.

Required Skills

Additional Information