Associate Manager, Speaker Relations, Fortune Live Media

Associate Manager, Speaker Relations, Fortune Live Media

Fortune Live Media produces premier conferences and events that unite leading innovators and thinkers on today’s most important business and societal topics. Through editorially driven, high-quality gatherings, we deliver impactful experiences and key takeaways for attendees and speakers. This role ensures speakers receive world-class support before, during, and after each event.

Key Responsibilities

Speaker Relations and Data Management

• Serve as the principal logistical liaison for invited speakers and their teams, delivering comprehensive event details, schedules, and real-time updates from initial confirmation through event close.
• Maintain robust, up-to-date speaker databases using CRM platforms (Salesforce and CVENT), monitoring progress, pulling reports, and offering demographic insights to stakeholders. The ideal candidate is data-driven, leveraging insights to inform speaker strategy and enhance stakeholder reporting.
• Oversee travel and accommodation arrangements, providing tailored itineraries, detailed instructions, and white-glove support for VIPs to ensure a seamless event experience.
• Address queries promptly, manage speaker wrangling and room proctoring, and coordinate with security and production teams to deliver a polished Fortune on-site experience for all speakers and guests.
• Collect, track, and archive all required speaker documentation—including release forms and biographical materials—and ensure alignment of content with event themes and standards.
• Prepare credentials and access materials for speakers and their guests; compile and share internal contact lists for efficient on-site coordination.

Event & Project Management

• Manage and update the speaker tab on event websites, verifying the accuracy of speaker profiles (names, titles, photos) and ensuring all materials are consistently presented in Fortune’s signature editorial style.
• Monitor and track budget allocations related to speaker travel and accommodation, technology, and logistics.

Qualifications

• Bachelor’s degree and 3–4 years of relevant experience in conferences, event management, public relations, or client service.
• Outstanding interpersonal skills and the ability to build positive, lasting stakeholder relationships.
• Superior organizational and project management abilities, including managing deadlines and budgets, scheduling, and juggling multiple priorities in dynamic settings.
• Demonstrated experience working with senior executives, high-profile talents, and sensitive protocols.
• Familiarity with AI systems and processes, and enthusiasm for applying them in day-to-day workflows, is a plus.
• Advanced proficiency with event management and CRM technology (CVENT, Salesforce), and advanced Excel skills (pivot tables, VLOOKUP, mail merge).
• Ability to swiftly learn event data management tools and platforms.
• Strong passion for live events, public relations, or marketing, and a genuine interest in business news and trends.
• Willingness and ability to travel domestically and internationally as required.

Total Compensation Range: $75,000-$80,000 (exempt). Commensurate with experience. This range is a good faith estimate and may ultimately vary based on a number of relevant factors.

A few of Fortune’s perks and benefits:

• 20 vacation days and 2 personal days on top of 11 company holidays and an honor-based sick leave policy
• Health, dental, and vision coverage (90% paid for individuals and families), along with flexible spending accounts where Fortune contributes to your HSA
• 401(k) plan
• Generous parental leave
• Dependent care, commuter, and cell phone benefits
• Tuition reimbursement program
• A commitment to an open, inclusive, and diverse work culture

Location: This role will be based in NYC with 5 days/week in the office.

Fortune

Fortune Media is a global media organization dedicated to helping its readers, viewers, and attendees succeed in business through unrivaled access and best-in-class storytelling. Fortune’s mission is to drive the conversation about business. With a global perspective, the guiding wisdom of history, and an unflinching eye to the future, we report and reveal the stories that matter today—and that will matter even more tomorrow. With the trusted power to convene and challenge those who are shaping industry, commerce and society around the world, Fortune lights the path for global leaders—and gives them the tools to make business better. Our values inform our mission. We believe that business can be a powerful platform for good, and we are committed to holding it to that standard.boards.greenhouse.io

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