EDI Specialist

Who We Are

Babylist is the leading registry, e-commerce, and content platform for growing families. More than 9 million people shop with Babylist every year, making it the go-to destination for seamless purchasing, trusted guidance, and expert product recommendations for new parents and the people who love them. What began as a universal registry has grown into a full ecosystem for new parents, including the Babylist Shop, Babylist Health, and a flagship showroom in Los Angeles. Hundreds of brands in baby and beyond partner with Babylist to engage meaningfully with families during one of life’s most important transitions. With over $1 billion in annual GMV, and more than $500 million in 2024 revenue, Babylist is reshaping the $320 billion baby product industry. We’re helping parents feel confident, connected, and cared for at every step. As we build the generational brand in baby, our mission remains simple: to connect growing families with everything they need to thrive.To learn more, visit www.babylist.com.

Our Ways of Working

Babylist thrives as a remote-first company, with HQ team members located across the U.S. and Canada. We meet in person twice a year—once as a company and once by department to strengthen the relationships that power our work. We show up consistently, stay purpose-driven, and achieve results —together, from anywhere.

What the Role Is

As an EDI Specialist at Babylist, you’ll ensure the accuracy, reliability, and scalability of our electronic data interchange (EDI) processes across our fulfillment centers, third-party logistics partners (3PLs), and vendor network. You’ll manage daily transaction flows, troubleshoot issues, and partner closely with internal teams and external partners to support Babylist’s growing fulfillment operations. You'll work cross-functionally with Engineering, Supply Chain, Operations, Merchandising, and Finance teams while maintaining direct relationships with Vendors and 3PLs to ensure business continuity and operational excellence. This is a mid–senior level role for someone who can operate independently, bring subject matter expertise, and help raise the bar for how we manage EDI at scale.

Who You Are

• Experienced: At least 4-6 years of hands-on EDI experience in ecommerce, retail, or 3PL environments, with strong knowledge of EDI standards (X12, EDIFACT), communication protocols (AS2, SFTP, VAN, API), and transaction sets (850 PO, 855 PO Acknowledgement, 856 ASN, 810 Invoice, 940 Warehouse Shipping Order, and 997 Functional Acknowledgement.)
• Systems-Oriented: Proficient with EDI translation software, integration platforms, and middleware (e.g., Logicbroker, SPS Commerce, TrueCommerce, Cleo, DiCentral); skilled with ERP and OMS systems (e.g., NetSuite, Oracle, SAP); familiarity with WMS platforms is helpful (HighJump/Körber a plus)
• Supply Chain Savvy: Deep understanding of order-to-cash processes, routing guide compliance, fulfillment operations, and how EDI transactions flow through procurement, sales, distribution, warehouse management, and logistics
• Analytical: Strong ability to identify patterns, spot discrepancies, and resolve root causes in transactional data
• Proactive Problem-Solver: Anticipates risks and works to build processes that reduce errors and increase reliability over time
• Clear Communicator: Excellent written and verbal communication skills with the ability to explain technical concepts to non-technical audiences and build strong working relationships with internal teams, vendors, and 3PLs
• Independent but Collaborative: Comfortable working with minimal oversight while keeping stakeholders aligned and escalating when necessary. Proven ability to manage EDI implementations, vendor onboarding projects, and trading partner certifications from initiation through go-live
• Continuous Improver: Excited to recommend and implement process enhancements, automation opportunities, and best practices to scale operations and reduce manual work
• Detail-Oriented & Organized: Strong attention to detail with ability to manage multiple EDI relationships, track onboarding progress, and maintain accurate documentation
• AI-Forward: Comfortable with AI playing a meaningful role in how you work, create, and scale electronic data interchange processes

How You Will Make An Impact

• Own End-to-End EDI Operations: Manage all inbound and outbound EDI transactions (vendor purchase orders, drop-ship orders, ASNs, invoices, inventory feeds) to ensure timeliness, accuracy, and compliance across Babylist's ecosystem
• Troubleshoot Effectively: Investigate and resolve transaction errors or discrepancies, providing clear updates to stakeholders throughout the process, and quickly resolve to ensure business continuity
• Support Partner Integrations: Lead or assist with onboarding and testing for new vendors, drop-ship partners, 3PLs, and fulfillment center integrations. Project manage EDI-related initiatives such as new 3PL transitions, vendor consolidations, system migrations, and scaling efforts to increase EDI adoption across the vendor base
• Maintain Standards: Create and maintain comprehensive documentation including SOPs, EDI maps, partner requirements, onboarding guides, process flows and workflows to ensure consistency and knowledge transfer
• Collaborate Cross-Functionally: Partner closely with Supply Chain, Operations, Order Management, Finance, Merchandising, and Engineering teams to support seamless business operations and resolve integration issues. Educate internal stakeholders on EDI processes, capabilities, and limitations to improve cross-functional understanding and efficiency.
• Drive Improvements: Identify opportunities to automate manual processes, reduce EDI error rates, improve transaction speed and reliability, and implement scalable solutions that support business growth
• Subject Matter Expert: Serve as a trusted point of contact for EDI-related questions, advising internal and external partners on best practices

Why You Will Love Working At Babylist

• We invest in the infrastructure you’ll need to be supported and successful: tools, opportunities to connect with colleagues, and a stipend to help you set up your office
• We build products that have a positive impact on millions of people’s lives
• We work at a sustainable pace which means work/life balance is a real thing here
• We believe technology and data can solve hard problems 
• AI plays a meaningful role in how we work, create, and scale—intentionally embedded in our tools, systems, and decision-making to support innovation and real impact
• We believe in exceptional management 
• We offer competitive pay and meaningful opportunities for career advancement
• We have great benefits like company paid medical, dental, and vision, a generous paid parental leave policy, and 401k with company match
• We care about employee wellbeing with perks for physical, mental and emotional health, parenting, childcare, and financial planning

Babylist follows a market-based approach to compensation, with pay varying based on location, experience, and qualifications. In compliance with applicable pay transparency laws, the starting salary range for this role is $90,738.00 to $115,750.00, representing the lowest to highest compensation we reasonably expect to offer for this position.

Your starting salary within this range will be determined based on your skills, experience, and work location, with future adjustments informed by role growth, performance, and internal pay equity. Babylist is committed to supporting career progression and recognizes the value of performance-based advancement.

In addition to competitive pay, Babylist offers equity, bonus opportunities, and a comprehensive benefits package, including company-paid health, dental, and vision insurance, 401(k) matching, flexible spending accounts, and paid leave, including PTO and parental leave.

Important Notices

Interview Process & Data Use
To support a fair and consistent hiring process, Babylist uses AI to transcribe all interviews. Transcripts are confidential and used solely for evaluation purposes, in accordance with data privacy laws such as CCPA and GDPR. By applying, you acknowledge and consent to this use.

Official Communication
All communication regarding your application will come only from the Babylist Talent Team via an @babylist.com email address. We will never request payment, bank information, or personal financial details. Be cautious of fraudulent outreach via non-company email addresses, messaging platforms (e.g., WhatsApp, Telegram), or unsolicited phone calls. To verify legitimate opportunities, visit our careers page.

SMS Consent
As part of our hiring process, you may be offered the option to receive text message updates about your application or interviews. Opting out will not affect your application status—communication will continue via email or phone. Message and data rates may apply. You can reply STOP to unsubscribe or HELP for assistance. See our Privacy Policy for more information.