GA Supervisor

Job Description

Detail Job Responsibilities:

Facility Management:

• Initiated planning and execution of buildings management, infrastructure, and services to support the working area & environment of Head Office Building (Menara Mandiri site) is safe, healthy, tidy, efficient, and conducive to productivity of the employe and visitors.
• Build relation and working closely with buildings management to support Kraft Heinz Office activities and getting updated information related to building management arrangements.
• Space Management: oversee the allocation and utilization of space, including layout, design, and maintenance
• Lead the renovation project related to site space management, from initiated discussion with related stakeholders, budget allocation & management, vendor selection, manage construction execution within timeline.
• Health management: ensure the health of the working environment is well managed and tidy; manage waste management and its supporting facilities and activities.
• Security management: ensure the security system is running well by working closely with building management, providing security facilities e.g. CCTV, and other related necessary facilities.
• Transportation Management (Operational Car): assure operational car usage for employees and related activities, including car maintenance and driver management.
• Purchase Management handles relevant purchase orders and payments over asset OR operational partners.
• Administrator: ensuring provision of material, services, contractual obligations that are relevant.

Assets Management:

• Conducting and monitoring a full end-to-end service coverage for the following that supports Assets Service, e.g. working area infrastructure, Mailroom, Reception, Housekeeping, Pest Control/Landscaping, plumbing/lighting, signing (full end-to-end is defined as maintaining good relationships, making work contracts, ensure timely payments, performance monitoring, and making complaints on behalf of company if necessary, as well as create, develop and implement related work system and procurement procedure and maintenance)
• Maintenance: includes office buildings (cleanliness, exterior appearance), office environment (including parking), cleanliness of the work environment for employees (workspace, meeting rooms, lobby and all areas of the company), and maintenance of electrical installations (mechanical and electrical)
• Mandatory scopes include General Services, building assets provision and maintenance, electricity maintenance, labor permits, and 5S for headquarter office implementation.

Operational Services:

• Lead supporting team e.g. OB, Messenger, Receptionist, Driver to execute the facility management functions.
• Conducting and monitoring full end-to-end service coverage for the following that supports Operational Services, e.g. Storage/Archiving, Cleaning, Waste management, Supplies, Coffee/water, support services, car management (full end-to-end is defined as maintaining good relationships, making work contracts, ensure timely payments, performance monitoring, and making complaints on behalf of company if necessary)
• Maintain supplies for pantry, office, & related permits, 5S Head office implementation.
• Car management; responsible for Menara Mandiri’s operational car booking and usage.
• Support parcels distribution process.

Budget, Process & Support Execution:

• Budget Management: Ensures budget compliance for General Affairs budget at Menara Mandiri site.
• People Support: Support recruitment & onboarding team for any GA provisions needed and related collaboration) to ensure effective welcoming to new hires, as well as relocation process support within the company; and rewards team in providing facilities & benefits delivery, e.g. MCU, LiveWell, Employee Experience

Agreement Management:

• Manage agreement management for 3rd party vendor and transportation rental, including manage renewal timeline, evaluation of the vendor, and finalize the agreement.
• Ensure the agreement is available as per timeline and the contract details align with the feedback evaluation and requirements needed.

Office Safety Management:

• Ensuring emergency team, safety protocols, and accident registration is relevantly managed in Menara Mandiri site.
• Develop and assure availability of safety guidelines, manage communication with the related PIC, and manage the implementation (incl. implementation warden training, assure safety infrastructure availability, etc).
• Responsible for no issues of work accident event.

Office Security Management:

• Ensure security of the Menara Mandiri office and support crisis management team for security related to Menara Mandiri sites.
• Develop security process and guidelines align with building management.
• Liaise with security services institutions should be necessary to assure safety of Menara Mandiri employee.
• Maintain communication to employees to assure safety of the employee of Menara Mandiri.

Monthly Performance Review

• Monthly Performance Review.
• Participate and follow rituals and routine with team to ensure target work is achieved timely.

Location(S)

Menara Mandiri

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.