Assistant Director of Finance

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About The Location:

A contemporary business hub with the highest standards of innovative hospitality. At the heart of Silicon Valley, experience a first-hand connection to the region’s tech legacy, sports and music venues and discover local adventures blended with artful sophistication. Four Seasons Hotel Silicon Valley brings an inventive approach to creative events, seasonal pop-up experiences, lifestyle facilities and culinary craftsmanship that culminate in the ultimate urban getaway.

Four Seasons Hotel Silicon Valley is proud to provide our guest the highest standards of luxury and personalized service. At Four Seasons we believe in recognizing a familiar face, welcoming a new one and treating every one we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us, discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

The Opportunity:

Four Seasons Hotel Silicon Valley is currently looking for an Assistant Director of Finance.

Job Description:

The Assistant Director of Finance works closely with the Director of Finance, overseeing the day-to-day operation of the Finance Department and maintaining the general ledger and balance sheet reconciliations. Together with the Director, the Assistant Director of Finance is responsible for safeguarding the hotel assets and financial resources contributing towards maximizing hotel profitability Responsibilities include, but are not limited to the following: 

People Function:

• Maintain harmonious and professional relationships with all departments and Home Office. 
• Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact. 
• Plan, organize, lead and control different projects and activities within the finance team. 
• Identify coaching moments and ensure that those moments become opportunities of learning and development for the Finance team. 
• Establish a rapport with the Finance team and other divisions within the hotel. 
• Have a global working perspective and excellent communication skills – written and verbal 
• Can supervise the day-to-day duties of the Finance team and assist as necessary. 
• Hold monthly department meetings with Accounting Staff to ensure communication and address any issues that are affecting the team. 
• Participate in and develop staff training programs in order to minimize staff turnover and maintain high morale.  Particular emphasis should be given to those individuals qualifying for future advancement. 
• Supervise, train and motivate department staff to thoroughly understand all of their duties and responsibilities. 
• Meet with the Director of Finance on a regular basis to communicate all accounting activities and results of the Accounting office meeting or any other related issues. 
• Prepare reviews and development plans and take appropriate personnel-related action (i.e. hire, commend, discipline, evaluate, etc.) with Accounting staff as required. 

Product Function:

• Thoroughly understand and possess a working knowledge of the Accounting & Finance Manual 
• Excellent understanding of Month-End Process including, but not limited to, preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles. 
• Great attention to detail along with the continuous innovation of daily working of the Finance team under the direction of the Director of Finance. 
• Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate policies and as directed by the Director of Finance. 
• Prepare Daily Cash Position report and maintain the highest level of investment of excess funds in accordance with corporate guidelines as prescribed in the Accounting & Finance Manual. 
• Excellent understanding of the current Edition of USALI. 
• Prepare or oversee the preparation of all local, state and federal tax returns and other reporting (including 80-20 rule reporting) on a timely basis. 
• Ensure rent expense is calculated accurately per the terms of the Management Agreement, Leasehold Agreement or Easement Agreement and that payments are made or the outstanding liability for the rent accrual exists and is accurate. 
• Ensure the outstanding liability for all revenue/profit related fees (i.e. Management Fees, Incentive Fees, Marketing Fees, Advertising Fees, Royalty Fees) is accurate and complies with the respective Management Agreement(s). 
• Ensure electronic payments have the signatory of a member of Group B on each individual page and the initials of a member of Group A and both members of Group A and B sign the Batch Total of the payment run. 
• Ensure strict access controls over unused cheques to prevent improper or unauthorized use of the documents and ensure there is segregation of duties in place to safeguard the writing and voiding of negotiable bank cheques. 
• Ensure post-departure credit card credit allowances are performed only by accounting and all such allowances are reviewed and signed per the SR-5 by Director of Finance or Assistant Director of Finance and all “Unmatched Credits” reports provided by credit card processing company are reviewed/scrutinized by DOF monthly and retained by the Director of Finance. 
• Approve all journal entries with supporting documentation (as appropriate) and ensure all non-standard, non-recurring entries are countersigned by Director of Finance. 
• Ensure the system is set up to prevent month end closing without all journal entries being posted, updated or otherwise entered in the General Ledger. 
• Ensure that monthly reconciliations for all balance sheet accounts are prepared and all bank reconciliations are countersigned by Director of Finance on a monthly and on a quarterly basis; Director of Finance approves all reconciliations paying special attention to reconciling items. 
• Coordinate and facilitate external and internal audits. 
• Continuously strive for improvement of processes and efficiency. 

Profit Function:

• Monitor and control expenses of the hotel paying special attention to the daily reporting done by the auditor of the hotel and addressing issues that not only have material effect but also affect the guest experience. 
• Ensure that House Funds and Floats Counts are up to date and limit any kind of exposure that would affect profitability. 
• Assist the Director of Finance and Senior ADOF in Forecasting/Budgeting 

Qualification:

• Education: University degree – Major in Accounting or Finance preferred
• Experience: From three to five years of experience in the related position with Four Seasons or other organization.
• Successful candidate must possess legal work authorization in United States
• Flexible scheduling availability required.   
• Ability to apply sound business judgment with strong analytical and strategic thinking abilities. 
• Require a working technical knowledge of generally accepted accounting principles and all corporate policies and procedures 
• Require knowledge of and the ability to operate computer equipment and excellent Excel and Computer Skills. Sun, Birchstreet, Focus and Opera Systems knowledge would be ideal and greatly valued. 
• Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings 
• Strategic, analytical and have solid business acumen 

What To Expect:

• Salary Range: $100K - $120K
• Be part of a cohesive team with opportunities to build a successful career with global potential.
• Fully paid for medical, dental, and vision insurance for employee and plus one.
• Holiday, vacation, and sick pay.
• 401k participation with a company matching program.
• Complimentary stays at Four Seasons worldwide (subject to availability).
• Free employee meals prepared by the culinary team.
• Complimentary dry cleaning of employee uniforms.
• Free employee parking

Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf