Executive Assistant

We have an exciting opportunity for an Executive Assistant to support our Group Central Services Leadership Team on a permanent, hybrid basis, based in either London or Darlington.

Who We Are

Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established UK pension funds.

Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.

To learn more about Railpen including our values, culture and purpose, visit our LinkedIn Life page here

The Role

As Executive Assistant, you’ll provide high-level support to Directors across Pensions Technology, AI & Innovation, Commercial Finance, and Strategy. You’ll expertly manage complex diaries, coordinate strategic initiatives and events, and facilitate seamless communication across stakeholders and Executive Assistants. Your work will help drive operational efficiency, process improvement, and cross-functional collaboration, supporting both day-to-day operations and long-term goals.

The Person

With experience as an Executive or Personal Assistant, you’re skilled at supporting senior leaders and managing busy schedules. Confident in event coordination, document preparation, and stakeholder engagement, you’re comfortable using Outlook, Teams, Word, and Excel to streamline processes and communications.
 

You’re proactive, dependable, and thrive in a collaborative environment. You anticipate needs, act with integrity and confidentiality, and bring a positive, solutions-focused attitude. Organised and assertive, you remain calm and approachable, quickly grasp complex business areas, and use emotional intelligence to get the best out of colleagues and stakeholders.

The successful candidate will be confident, decisive, able to prioritise and demonstrate a willingness to question and challenge. You will be organised, proactive and assertive while remaining calm and approachable. You will need to be able to quickly get to grips with various complex business areas and able to use your emotional intelligence to get the best out of colleagues and stakeholders in any situation.

What We Can Offer You

Rewarding You

• A Competitive Salary

• 28 days annual leave plus bank holidays
• Generous annual bonus plan
• We provide membership of the Railways Pension Scheme, a Defined Benefit arrangement under which you get a pension for life and a lump sum when you retire, based on your length of service and pay
• 4x Life Assurance cover

• Colleague Referral Scheme

Heath & Wellbeing

• Employee Assistance Programme

• Heath Cash Plan

• Eye Care Vouchers

• Flu Vaccination

Lifestyle

• We support hybrid and flexible working along with very generous family leave including 12 months full pay maternity leave and 6 months full pay paternity leave
• Buy and sell holidays
• Give as you earn scheme

• Paid Volunteering Days

• Flexible half days leave

• Electric Vehicle Leasing

• Cycle to work scheme

Next Steps

Please apply for the apply button or visit Careers Page by 24th October 2025.

Railpen is committed to creating an inclusive and diverse environment, we value diversity and welcome people from all backgrounds and walks of life