Junior Executive Assistant

Say hello to opportunities at Acquire Asia Pacific Philippines Inc. (Acquire BPO) under the RingCentral account (RingCentral).

It’s not everyday that you consider starting a new career. We’re Acquire BPO, and we’re happy that someone as talented as you is considering this role. First, a little about our client: RingCentral is a $2 Billion+ annual revenue company with double digit Annual Recurring Revenue (ARR) and a $93 Billion market opportunity in UCaaS, Contact Center and AI-powered adjacencies. They invest more than $250 million annually to ensure their AI-enabled technology and platforms meet or exceed the needs of customers. 

RingSense AI is RingCentral’s proprietary AI solution. It’s designed to fit the business needs of customers, orchestrated to be accurate and precise, and built on the same open platform principles that RingCentral applies to their core software solutions.

This is where you and your skills come in. We’re currently looking for a Junior Executive Assistant

We are seeking a proactive and enthusiastic Junior Executive Assistant (EA) to provide dedicated support and help keep our executive team running smoothly. This role is perfect for someone eager to learn the foundational skills of executive support, with a strong focus on financial administration and project coordination.

Key Responsibilities

• Expense Report Management:

• Prepare, submit, and track detailed expense reports for executives using designated accounting software.
• Gather and reconcile receipts, ensuring compliance with company policies.
• Monitor and manage executive corporate card statements, resolving any discrepancies quickly.
• Provide general administrative support, including scheduling, calendar management, travel booking, and correspondence (as needed).
• Organize and maintain executive files and records, both physical and digital.
• Act as a professional and friendly point of contact between the executive and internal/external stakeholders.
• Assist in the execution of small projects and initiatives as directed by the executive.
• Track project deadlines, gather necessary materials, and help draft preliminary reports or presentations.
• Coordinate meetings and follow-up actions related to ongoing projects.
• To succeed in this role you must have the following:

• Administrative And Executive Support:

• Project Coordination:

• Prepare, submit, and track detailed expense reports for executives using designated accounting software.
• Gather and reconcile receipts, ensuring compliance with company policies.
• Monitor and manage executive corporate card statements, resolving any discrepancies quickly.
• Provide general administrative support, including scheduling, calendar management, travel booking, and correspondence (as needed).
• Organize and maintain executive files and records, both physical and digital.
• Act as a professional and friendly point of contact between the executive and internal/external stakeholders.
• Assist in the execution of small projects and initiatives as directed by the executive.
• Track project deadlines, gather necessary materials, and help draft preliminary reports or presentations.
• Coordinate meetings and follow-up actions related to ongoing projects.
• To succeed in this role you must have the following:
• Monitor and manage executive corporate card statements, resolving any discrepancies quickly.
• Provide general administrative support, including scheduling, calendar management, travel booking, and correspondence (as needed).
• Organize and maintain executive files and records, both physical and digital.
• Act as a professional and friendly point of contact between the executive and internal/external stakeholders.
• Assist in the execution of small projects and initiatives as directed by the executive.
• Track project deadlines, gather necessary materials, and help draft preliminary reports or presentations.
• Coordinate meetings and follow-up actions related to ongoing projects.
• To succeed in this role you must have the following:
• 2+ years of experience in an administrative, coordination, or financial support role. 
• Direct experience with expense reporting is a significant plus
• Graduate of any 4 to 5-year College Course.
• Self-starter and Driven. A proactive, "can-do" attitude and a willingness to take initiative.
• Professional discretion. Proven ability to handle confidential information with discretion.
• 2+ years of experience in an administrative, coordination, or financial support role. 
• Direct experience with expense reporting is a significant plus
• Graduate of any 4 to 5-year College Course.
• Self-starter and Driven. A proactive, "can-do" attitude and a willingness to take initiative.
• Professional discretion. Proven ability to handle confidential information with discretion.

Desired Qualifications:

• Organization skills. Exceptional attention to detail and organizational skills. Familiarity with expense software (e.g., Concur, Expensify) or similar financial tools is highly desirable.
• Customer Service and Communication Skills - Strong verbal and written communication skills. Excellent interpersonal skills and ability to interact effectively with all levels of employees, with a high customer service focus
• Collaboration - Ability to collaborate across multiple functions with customer service mentality. Ability to build trusting relationships whilst working remotely. Collaborative team player with effective team working skills, and the ability to work independently as required
• Analytical and Reporting skills - Ability to generate reports and using Excel (vlookup, pivots etc) for a key HR programs on a recurring basis, also responsible for ad hoc reporting and analysis. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Willing to work on night shift
• Willing to work on hybrid setup (10-11 days in office per month, Cubao or Ortigas)

What We Offer:

• Comprehensive HMO package (medical and dental)
• Paid time off and paid sick leave

• Quarterly Performance Bonus

• Employee Assistance and Wellness Programs

About Ringcentral/Acquire Bpo

RingCentral, Inc. is a US-based company engaged as a global provider of cloud-unified communications and collaboration solutions. It is being serviced in the Philippines by its offshore partner Acquire Asia Pacific Philippines, Inc.

Acquire BPO is an award-winning, global business outsourcer with 8,500+ staff operating out of Class A offices in 16 locations across the Philippines, Australia, the Dominican Republic, and the US, as well as from comprehensive Work-from-Home environments, where client-permitted. We are one of the fastest-growing BPO companies and Australia’s largest outsourcer to the Philippines.

We have 15 years of experience delivering intelligent contact center and back-office functions for global businesses across many industries including telecommunications, banking and financial services, insurance, media, education, and retail. We're recognized as being Safe, Flexible, and Innovative, giving our clients the capability to Outsource with confidence.

As a dynamic organization with the ability to take your career to the next level, we're looking for strong candidates to join our team and partner with one of the biggest cloud communications companies in the world - RingCentral. We value our employees highly and, as such, offer excellent career development programs and competitive compensation and benefits packages.

Acquire BPO is an equal-opportunity employer that truly values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

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