Executive Assistant II

Company:

Mercer

Description:

Key Responsibilities:

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare, review, and organize correspondence, reports, presentations, and other documents.
• Act as a primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and confidentiality.
• Coordinate and facilitate high-level meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle sensitive and confidential information with discretion and integrity.
• Assist in the preparation of reports, presentations, and other materials for meetings and strategic initiatives.
• Manage expense reports, budgets, and procurement processes related to the executive’s office.
• Support special projects and initiatives as assigned by the executive team.
• Liaise with other departments and external partners to ensure seamless communication and coordination.
• Anticipate needs and proactively address potential issues to support the executive’s productivity.
• Maintain organized filing systems, both electronic and physical.

Required Skills & Experience:

• 5+ years of experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong problem-solving and decision-making abilities.
• Excellent interpersonal skills and professionalism.
• Experience supporting C-suite executives or senior leadership.

Preferred Qualifications:

• Bachelor’s degree or equivalent professional experience.
• Experience with travel booking and expense management tools.
• Familiarity with project management tools or enterprise software.
• Ability to adapt to changing priorities and work under pressure.

Mercer, a business of Marsh McLennan (NYSE: MMC), is a global leader in helping clients realize their investment objectives, shape the future of work and enhance health and retirement outcomes for their people. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit mercer.com, or follow on LinkedIn and X.Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.