Contracts Administrator - Utility Programs (Hybrid role, Reston, VA)

Contracts Administrator - Utility Programs

We have an opening for a Contracts Administrator to provide support for business proposals and contracts in our growing and dynamic Utility Programs & Services (UPS) division. UPS focuses on delivering energy efficiency and electrification advisory programs for states, local municipalities, and utilities all over the nation.

This role is ideal for candidates with at least 2 years of experience who are looking to grow their skills in a collaborative, fast-paced environment, working closely with senior staff.  The ideal candidate will have a positive attitude, a keen eye for detail, be flexible, and have an aptitude to quickly learn in an exciting and challenging environment. Experience with both commercial and public sector contracts is preferred. This is a unique opportunity in which the candidate will have the opportunity to work with senior staff and develop the skills for continued growth.

The position is located in Reston, VA, with a hybrid schedule working two days/week in the office.

Key Responsibilities:

• Accurately enter contract details into the Contract Management System for contract administration and support timekeeping. Partner with Project Managers, Finance, and senior staff to resolve issues promptly
• Manage contract documentation and compliance processes, ensuring records are complete and up to date
• Support proposal preparation and contract reviews for state, local, and commercial (private sector) clients
• Register and maintain client system records to support timely payment from clients
• Review solicitations and contractual documents for consistency with corporate policy, pertinent regulations, and client requirements, in conjunction with Contract Managers
• Provide guidance, with oversight from senior staff, to internal customers, ensuring compliance with RFP requirements while adhering to company policy and established practices
• Review and negotiate Non-Disclosure Agreements, Memos of Understanding, and Teaming Agreements with input and oversight from senior staff
• Develop strong relationships with internal and external customers
• Support data calls, maintain compliance with SOX requirements, as well as other internal and external audit requirements on an ongoing basis
• Ensure proactive maintenance of contracts documentation consistent with established ICF practices

Basic Requirements:

• Associate's degree
• Minimum 2 years of experience in contracts administration with State & Local contracts
• Experience with both commercial and public sector contracts is required
• Proficiency with Microsoft Word, Excel, and Outlook

Preferred Experience:

• Working knowledge of AI tools, such as Copilot
• Experience negotiating Non-Disclosure Agreements
• Familiarity with Deltek systems

Professional Skills:

• Effective interpersonal skills
• Ability to communicate effectively in person, on the phone, and in written communications
• Positive, customer-service oriented attitude with a willingness to learn
• Strong analytical and problem-solving skills
• Keen attention to detail and organizational skills
• Flexibility and adaptability in a dynamic environment

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Working At Icf

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email Candidateaccommodation@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.  

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Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.  

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.  

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$66,730.00 - $113,440.00Reston, VA (VA30)