Executive Administrative Assistant

Dometic is a global market leader in the mobile living industry. Millions of people around the world use Dometic products in outdoor, residential, and professional applications. Dometic Land Vehicles Americas is a trusted provider of high-end products for recreational vehicles, commercial passenger vehicles and overlanding vehicles in North America, Latin America, and the Caribbean. We are on a journey of continuous growth – now looking for our next star – a passionate Executive Administrative Assistant. This position reports to Vice President, Human Resources, and will work in our Rosemont, IL, Dometic Office.

About The Position

As an Executive Administrative Assistant supporting the executive team, you will be involved in providing high-level administrative and operational support to the President and executive leadership team. This role is responsible for managing complex calendars, coordinating executive communications, supporting strategic initiatives, and ensuring seamless day-to-day operations.

Your Main Responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate travel for the President and executive team
• Prepare agendas, presentations, and briefing materials for internal and external meetings
• Handle confidential correspondence, documents, and sensitive communications with discretion

Operational Coordination

• Support cross-functional initiatives, including project tracking, reporting, and follow-ups
• Assist with event planning, leadership offsites, and executive town halls
• Maintain executive files, records, and expense reports with accuracy and timeliness
• Coordinate logistics for meetings, location visits, and global visitor engagements

Communication & Documentation

• Draft and edit executive-level communications, memos, and announcements
• Ensure timely responses to inquiries and requests, prioritizing urgent matters appropriately
• Support internal communications and culture-building efforts across leadership channels

Process & Compliance

• Uphold company policies and procedures, ensuring compliance in scheduling, travel, and documentation
• Partner with HR, Legal, and Finance on executive onboarding, contracts, and approvals
• Maintain confidentiality and professionalism in all interactions

What do we offer?

You are offered an interesting role in a dynamic, fast paced, and global environment with great opportunities to grow and take on new challenges. The growth at Dometic is continuous – which gives you great possibilities to evolve with the company.

• Medical/Dental/Vision Insurance
• Employee Assistance Program (EAP)
• Disability insurance (STD/LTD)
• 401 (k) with company match
• PTO
• Company defined holidays and two floating holidays for you to use as you choose
• Paid maternity/paternity leave
• Tuition assistance
• Membership reimbursement (wholesale club and gym)
• Employee discounts on our incredible products
• Opportunities to make an impact

A suitable background would be a solid experience within administrative support and executive administration – as well as the following qualifications and experiences:

• Education: Bachelor’s degree in business administration or a related field is preferred. Extensive experience may be considered in lieu of a degree.
• Experience: Significant experience supporting senior executives in a corporate setting, preferably in a global organization.

To be successful in this role, we believe that you possess the following skills, competencies & characteristics:

• Advanced proficiency in Microsoft Office Suite, (including Excel), Teams, and calendar management tools
• Exceptional written and verbal communication skills
• Strong judgment, discretion, and discernment to manage and maintain confidentiality with sensitive information

Dometic’S Core Values

To thrive and succeed in this role, you understand the importance of our core values – Together We build our future, We play to win, We embrace change, and We walk the talk; these values reflect the heart and soul of Dometic, and they define what it takes to work here and how we do things.

Dometic operates with a 4+1 policy, 4 days per week in the office and the possibility to work 1 day per week remotely. We see the social aspect of being in the office, meeting colleagues, having short coffee break interactions or a quick face to face meeting as key to success as we become more productive and fast paced in terms of problem solving, learning, cross functional collaboration and not the least in a way to have fun at work!

Are you our next star? Then we would love to see your application.

Dometic is passionate about building together an inclusive and equitable working environment, that respects individual strengths, views, and experiences. We believe that diversity enables us to thrive across our differences. Be yourself and join us!

Dometic is proud to be an equal opportunity employer. Dometic evaluates qualified applicants without regard to race, color, religion, age, gender, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.