Administrative & Logistics Team Assistant, R&D

Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

We are seeking a highly organized and proactive Administrative Specialist to provide comprehensive logistical remote support to our R&D team in Germany primarily, as well as to our other European Chocolate R&D teams.

In this role, you will be the go-to person for the team on a wide range of organizational tasks, ensuring the smooth and efficient operation of our research and development activities. You will play a critical role in supporting both the Office and the Pilot Plant teams, contributing to a productive and collaborative work environment.

How you will contribute

You Will:

• Procurement: Manage the procurement process for R&D team using Coupa, act as Mastershopper.
• Shipment & Customs Support: Manage all shipment related processes with our logistic partners including customs to provide support to the R&D team for all sample & material shipments.
• Facilities & Supplies Management: Oversee the maintenance, repair and replenishment of small tools and office/pilot plant materials.
• Pilot Plant Support: Provide administrative support to Pilot Plant teams, focusing on safety, logistics, and maintenance-related tasks.
• Time Reporting Management: Serve as the single point of contact for time reporting (hours tracking and holiday) in SAP for the R&D team, ensuring accurate and timely data entry.
• Event Coordination: Coordinate logistics for site events, including team events, workshops, visits, department meetings and training sessions.
• Non-People Budget Tracking: Maintain an overview and track the site budget, ensuring adherence to financial guidelines.
• Communication & Correspondence: Answer emails and calls, responding to queries and requests appropriately and professionally.
• Records Management: Manage archiving and filing in line with statutory requirements and company policy.
• Reporting & Data Management: Complete and update reports and maintain systems and data with accuracy and efficiency.
• Project Support: Undertake additional projects and tasks as requested by the R&D leadership team.

More about this role

What extra ingredients you will bring:

• Proven experience in an administrative support role, preferably within a research and development environment.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Proficiency in SAP and Coupa (or similar procurement systems) is highly desirable.
• Familiarity with customs clearance documentation and shipping processes is an asset.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Fluency in English is essential
• Fluency in German is highly preferred.

Relocation Support Available?

No Relocation support available

Business Unit Summary

We Value Our Talented Employees, And Whenever Possible Strive To Help One Of Our Associates Grow Professionally Before Recruiting New Talent To Our Open Positions. If You Think The Open Position You See Is Right For You, We Encourage You To Apply!

Our People Make All The Difference In Our Succes

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Excited To Grow Your Career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

If You Require Support To Complete Your Application Or During The Interview Process, Please Contact The Recruiter

Job Type

RegularAdministration SupportAdministration Services