Facilities Administrative Assistant

POSITION SUMMARY The Facility Operations Administrative Assistant provides day-to-day administrative and ancillary needs support associated with running the Facility Operations department at assigned campus(es). This position develops and leads volunteer teams to assist in providing an exceptional environment for staff, volunteers and congregational ministry events. In all actions they reflect the Sun Valley Community Church (SVCC) team leadership distinctives. 
This position is part-time at 28 hours per week, Mon-Fri with occasional weekends and support for large events/holidays.
ESSENTIAL FUNCTIONS 

1. Assist various ministries in planning for special events, including Summer Spectacular, graduations, baptisms, etc. Schedule room setups and tear downs and other logistics, as needed 
2. Review all aspects of data base scheduling requests with Campus Coordinators and Administrative Assistants on weekly basis to determine accuracy and appropriateness of room requests. Approve data base scheduling requests when finalized 
3. Create scheduling software reports for ministries and facilities team members, including room assignments and set up diagrams 
4. Maintain The Rock database as required for facilities volunteers 
5. Manage scheduling for team members’ hours and staffing needs. Create daily operations schedules and sheets and distribute to team 
6. Recruit, train, develop, shepherd and lead volunteer teams 
7. Assist the Facilities Director with their calendar, scheduling, emails, filing, and communications, as requested 
8. Schedule various vendors that supply and maintain the campus, ensuring supplies are checked in and rooms are ready for service 
9. Schedule, provide and manage logistics for team training sessions and off-site team building events 
10. Update and maintain procedure/process manual. Communicate updates and policy changes to team, as needed 

MINIMUM QUALIFICATIONS 

• High school diploma or equivalent 
• One year of administrative experience 
• Proficiency with database applications 
• Demonstrates spiritual maturity and character consistent with the Biblical requirements for church leadership 
• Effective communication skills, both verbal and written 
• Self-motivated, self-directed requiring minimal supervision 
• Effective team building skills and ability to motivate others; strong relational skills 
• Ability to recruit, train, shepherd, and lead volunteer teams 
• Detail oriented with ability to multi-task and work well with multiple projects and deadlines 
• Agrees and aligns with the vision, values, pathway, leadership distinctives, and doctrinal statement of SVCC 

PREFERRED QUALIFICATIONS Two years of related experience Proficiency with The Rock and Service U applications