Assistant Executive Officer/Administrative Assistant, School of Chinese Medicine

School Of Chinese Medicine

Clinical Division

Assistant Executive Officer / Administrative Assistant (25260266)

The appointee will provide administrative and accounting support for clinics.

Responsibilities:

• Prepare and process payment requests for clinic-related expenses, including service fees and reimbursements;
• Verify supporting documents to ensure compliance with funding guidelines and internal policies;
• Maintain accurate records of all payments and financial transactions;
• Liaise with the Finance Office for payment approvals and fund disbursement;
• Communicate with external vendors and service providers regarding payment arrangements and documentation;
• Prepare regular financial summaries and reports for internal review or submission to funding bodies;
• Provide daily accounting and general administrative support to clinics;
• Handle and verify daily income records from clinics;
• Prepare invoices and follow up on payments;
• Coordinate and manage weekly logistics between clinics and the office;
• Provide support for departmental meetings and events; and
• Perform other duties as assigned.

Requirements:

• A higher diploma or an associate degree;
• At least one year of relevant work experience;
• Proficiency in common computer applications including MS Office, Excel and Chinese word processing;
• Good interpersonal skills and a strong sense of responsibility; and
• Ability to work independently and be self-motivated.

The appointee will be required to work on weekends and/ or public holidays.

Shortlisted candidates will be invited to attend a written test. Candidates with less experience may be considered for appointment as Administrative Assistant.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications through the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the closing date may consider their applications unsuccessful. Details of the University's Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the posts advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Closing date: 31 October 2025