Permit to work (PTW) Coordinator

Job Title

Ptw Coordinator

Job Function

Qhses

Posting Title

Ptw Coordinator

Job Discipline

Hses (Hses)

Job Code

22006490

Job Grade

07

Job Overview:

The primary role for the PTW coordinator is to manage and oversee permit to work system implementation on the project. The job holder ensures that all work activities are conducted safely, in compliance with project HSE requirements. The PTW Coordinator acts as the site custodian of the PTW system and supports training, audits, and incident investigations related to work permits.

Job Responsibility:

• Provide technical assistance on the PTW processes to ensure compliance with project HSE requirements.
• Coordinate PTW interface and SIMOPS meetings
• Collate and report PTW-related KPIs weekly to the HSSE function
• Serve as the site custodian of Permit to Work system
• Conduct PTW quality surveys and inspections 
• Maintain a daily log of all active and closed Permits to Work.
• Monitor subcontractor PTW application and compliance.
• Providing HSE technical assistance to PTW signatories as required.
• Attend and contribute to toolbox talks, construction meetings, and SIMOPS coordination
• Maintaining copies of closed permits on file in accordance with McDermott document retention policy. Report any PTW documentation delinquencies to the Issuing/ Permit Authority
• Maintaining stock of required permit to work forms, applicable certificates, locks, and tags.
• Verifying that appropriate supplementary certificates are available prior to registering the PTW, updating the PTW coordination board where applicable
• Support the HSE Training function regarding PTW procedures.
• Conducting regular PTW sampling checks to verify compliance. 

Experience, Education And Qualifications:

• A bachelor’s degree in science or engineering or equivalent in HSES related subject.
• NEBOSH/ OSHA certified is required  
• Certified Membership – Institution of Occupational Safety and Health (IOSH), NIOSH or equivalent
• 6+years of relevant experience in major engineering construction projects, power plants, mining and oil and gas projects
• Proven experience in PTW management within a construction environment
• Conversant with local and international HSES laws, codes, and regulations.
• Ability to build and maintain positive team relationships.
• Have experience with technical activities.
• Maintain key competencies associated with the HSES function.
• Communication and presentation skills, both written and spoken.
• Implement McDermott HSES Management System considering the particularities of the Company, Client and applicable legislative regulatory requirements  
• Drive a common and consistent risk based HSES culture  
• Develop and implement HSES plans, procedures, and instructions as required by Contract and in line with corporate and legislative requirements  
• Facilitate and participate in risk assessments and ensure risk registries are maintained up to date
• Develop HSES Activity plan and ensure all HSES requirements, including inspections, audits, and emergency response, are listed and scheduled
• Monitor for effectiveness and assist in the implementation of Project HSES Management Plan  
• Prepare, schedule, and conduct internal and external HSES audits
• Complete subcontractor/vendor HSES pre-qualification and bid evaluation process
• Manage subcontractor/vendor HSES Performance
• Work closely with the PMT and sub-contractors on the development of suitable hazard control interventions
• Review client HSES documentation as required (Policies, Procedures, etc.) and perform Gap Analysis to Project procedures when required
• Establish and manage tangible KPI’s relevant to the area of responsibility
• Monitor HSES statistics and identify trends
• Report trends promptly and prepare action plans to promote continual improvement
• Actively participate in safety programs and other initiatives
• Plan, lead, and participate in HSES meetings
• Follow-up closeout and maintain HSES actions
• Ensure HSES resources are adequately assigned
• Complete personal development program and ensure appropriate development program for mentees
• Lead and assist with incident investigations and prepare reports
• Engage and facilitate HSES client interface where necessary
• Report all injuries, near misses, property and environmental  incidents promptly
• Contribute to the production of HSES information, training, education, and awareness material for the Project and business line
• Assist with the development and maintenance of Emergency Procedures  
• Maintain a high standard of safe working practice, quality, and productivity, and ensure compliance with the code of business conduct  
• Coordinate Project HSES activities 
• Degree/Diploma (or equivalent combination of education and experience) in HSES related field
• 6 years of experience in the Energy Industry  
• Advanced understanding of local and international HSES laws, codes, and regulations  
• Trained and experienced ISO standards lead auditor (9001, 14001, or 45001)
• Ability to work as a team member as well as act as a team leader
• Maintain key competencies associated with the HSES function  
• Statistical and data analysis ability
• Communication and presentation skills, both written and spoken
• Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project

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