Accounts Specialist (Vendor Maintenance)

Overview

The Accounts Specialist (Vendor Maintenance) plays a key role in supporting the company’s supplier master data governance within the global finance organization. Reporting to the Finance Manager, this position is responsible for the accurate setup, maintenance, and ongoing validation of supplier information in the company’s financial systems.

The role requires strong analytical capability, data integrity awareness, and compliance diligence, combined with effective communication and stakeholder management skills. The incumbent will work closely with global and regional teams to ensure supplier data accuracy, operational efficiency, and adherence to internal policies & controls and regulatory standards.

Key Responsibilities

• Supplier Master Data Management
• Execute the end-to-end onboarding and maintenance of supplier records in ERP and Supply Chain systems.
• Review and validate supplier documentation; process approved updates such as bank, address, and contact information changes with proper verification.
• Ensure master data accuracy, completeness, and timeliness across all systems.

• Compliance And Controls

• Perform OFAC (Office of Foreign Assets Control) and sanctions screenings for non-merchandise suppliers outside the U.S., escalating any exceptions as appropriate.
• Conduct regular data integrity reviews and control checks, supporting internal and external audits with timely documentation.
• Data Analytics and Reporting

• Develop reports and dashboards on supplier data metrics, identify trends, and contribute ideas to enhance accuracy and process efficiency.

• Stakeholder Collaboration

• Collaborate with Procurement, Accounts Payable, and IT to resolve discrepancies, improve workflows, and support system enhancements and ad-hoc projects.
• Collaborate with Procurement, Accounts Payable, and IT to resolve discrepancies, improve workflows, and support system enhancements and ad-hoc projects.

Qualification & Competencies

• Diploma or Degree in Finance, Business Administration, or related field.
• 2–3 years’ experience in vendor master data management, accounts payable, or finance operations within a multinational environment.
• Good grasp of ERP systems (Oracle or similar) and Advanced Excel, with demonstrated aptitude for technology & analytics tools (e.g., Power BI), and system automation.
• Analytical mindset with attention to detail and using data to improve accuracy and process efficiency.
• Meticulous, proactive, and collaborative, with effective communication and stakeholder-management skills, and an enthusiasm to learn and grow.

About Us

Founded in 1956, Williams-Sonoma, Inc. is the premier specialty retailer of home furnishings in the United States, Canada, Puerto Rico, Australia, United Kingdom and the rest of the world with franchise partnerships. Our family of brands are Williams-Sonoma, Pottery Barn, Pottery Barn Kids, PBteen, West Elm, Williams-Sonoma Home, Rejuvenation, Mark and Graham, and GreenRow. Our passion for high-quality products, functional design, outstanding customer service, enhancing the lives of our customers and the communities remains as our core values.

Today, we are a more than USD 8.7 billion company, with a multi-brand, multi-channel, global enterprise supported by state-of-the-art technology and some of the most talented teams in retailing - and we're always looking for new energy and ideas.

The Singapore regional office was set up in 2008 and we currently have more than 160 associates in functions such as sustainability, customs & compliance, finance, human resource, information technology, inventory planning, logistics, sourcing and quality assurance.

The Global team is an inclusive employer where we recruit and provide employees with fair opportunities on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability. Find out more about us at our WSI LinkedIn Page!