Administrative Assistant/Health Information Coordinator

Description

Title: Administrative Assistant

Department: Administration/Information Management

• Location: On-Site Facility Based

Status: Full Time

• Reports to: Administrator/Director of Nursing

Job Summary: In this role the Administrative Assistant will support the facility with oversight of all health data related to guest of the facility including symptoms, diagnostic test, medical records, health history, and procedures. This role will also support other departments in the facility as an Administrative Assistant. The Administrative Assistant must have a high level of professional ethic, business acumen and display the ethical standards set forth by the organization. The Administrative Assistant must be able to communicate effectively across all levels of the organization including the clinical, non-clinical and Sr. leadership teams.

Essential Functions of Health Information Coordinator:

• Analyzes and evaluates resident health records according to established criteria
• Oversee the health record identification and storage process
• Handles correspondence and medicolegal aspects of health records
• Assists facility team members and medical staff providing information to those involved in treatment, payment, and healthcare operations purposes, including the Quality Assurance Committee
• Attends all educational presentations, in-services and HIM system maintenance meetings as requested by supervisor
• Handles administrative needs including phone correspondence, organization of records preparing, entering, and tracking data and analysis
• Maintains confidentiality of all resident information as required by HIPAA, privacy laws and regulations
• Responds to assigned regulatory agencies regarding compliance with State and Federal law/regulation concerning any job function
• Looks for inefficiencies in operational workflows such as compliance of medical files, record keeping and creates effective solutions.
• Displays a high level of relationship management within the facilities, corporate staff, office personal, insurances (as needed) and supervisors
• Upholds the Guest Bill of Rights at all times

Qualifications/Experience:

• Minimum one (1) year previous information processing and maintenance experience; experience specific to long term care information management preferred

Essential Functions Of Administrative Assistant:

• Provide support to the office team
• Uses multiple technical applications including internet searches, word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email and other applications as needed.
• Performs clerical duties such as file maintenance, organizing documents, photocopying, collating, etc.
• Other duties as assigned

Qualifications/Experience:

• Minimum three (3) years administrative assistant experience.

This position does require the following working conditions:

• Prolonged periods of sitting, standing, crawling and/or walking
• Ability to lift from 10lbs to 85lbs as requested
• Ability to carry from 10lbs to 85lbs as requested
• Ability to use fine motor skills, and assemble at low and high rates of operation
• Use body leg weight to perform job duties as applicable