Administrative Assistant

Company Description

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university.  You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

Job Description

Griffith University's Institute for Biomedicine and Glycomics brings together Griffith’s formidable strengths in biomedical research. By combining the outstanding discovery and translational research, infrastructure, and training expertise of the Griffith Institute for Drug Discovery, the Institute for Glycomics and biomedical teams from within the former Menzies Health Institute Queensland we will deliver real and immediate impacts locally and globally, transforming the lives of people around the world, especially those in disadvantaged communities.

The Administrative Assistant will be responsible for the efficient and effective daily management of the reception desk, the provision of administrative support to the Institute, and co-ordination of associated office duties ensuring high standard service delivery and outcomes.

Key Responsibilities Include:

• Manage the Institute reception desk effectively and perform reception duties including; greeting visitors, answering and redirecting all incoming calls, management of key and access card registers and managing entry into the Institute’s car parks.
• Provide high-level administrative support to the Executive Officer including; arranging meetings, events/activities coordination and execution, records management, processing of correspondence and documents, database management and a range of electronic diaries, support with human resource matters such as recruitment and induction of new staff and students.
• Diary management for senior Executives including all meetings and other commitments, arranging conference registrations and travel, if required.
• Provide administrative support to Institute Committees as required.
• Coordinate and submit reimbursement and payment requests and provide ad-hoc support to other members of the Institute as required.
• Provide back-up and support to the Administration team and undertake other duties as required as relevant to the role.

About you
The successful candidate will have completion of a diploma or certificate level qualification with relevant work experience, or an equivalent combination of relevant experience and/or training.

You Will Also Have:

• Demonstrated experience in front desk and reception duties, including greeting visitors, managing incoming calls, maintaining access registers, and overseeing car park entry procedures with professionalism and efficiency.
• Proven ability to provide high-level administrative support.
• Strong organisational and time management skills.
• Experience in committee support, including preparing agendas, taking minutes, and coordinating follow-up actions in a timely and accurate manner.
• Ability to work collaboratively within a team.
• Excellent interpersonal and communication skills, with a customer-focused approach and the ability to liaise effectively with internal and external stakeholders.

What we can offer
This is a fixed term (12 months), full-time position and will be primarily based at Griffith University Gold Coast. As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

• Salary Range
• The full-time base salary for a HEW Level 4 is in the range $73,623 - $77,680 per annum, plus 17% employer superannuation. The total package is in the range $86,139 - $90,886 per annum.

Additional Information

• Why Griffith?
• As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:
• Wide range of Learning and Development opportunities
• Salary packaging options and corporate health discounts
• Generous leave entitlements including leave loading
• Health Safety and Wellbeing initiatives – on campus Gym facilities

How to apply
At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role (please refer to the About you section above and the position description)
• Current curriculum vitae/resume including full contact details

Applicants must have unrestricted working rights. Visa sponsorship is not available for this position.

Successful candidates may be subject to a criminal history check.

For further information specifically about this role, please contact Nina Kristensen, Senior Executive Officer, Institute for Biomedicine and Glycomics at n.kristensen@griffith.edu.au

For application support, please contact People Services on (07) 373 54011 and quote reference number REF8767O.

Closing date:  Monday, 20 October 2025 at 11.59pm AEST. All applications must be submitted online.

Please allow at least 1 – 2 weeks from the closing date to expect an application update.