Facilities Administrator

Company Description

A beloved local landmark for over 150 years, White Barn Inn, Auberge Collection is synonymous with warm New England hospitality, rustic charm, and uncompromising attention to detail. Just a 90-minute drive north of Boston in the charming coastal town of Kennebunk, Maine, the 28-room property is renowned as one of the country’s most distinctive getaways offering supreme levels of quality, luxury, and gracious service. The hotel's four waterfront cottages and one-of-a-kind houseboat boast coastal views and access to White Barn Marina. Amenities include an outdoor infinity pool, coastal views, an award-winning spa, two restaurants,  convenient access to fine shopping and art galleries in Kennebunkport, as well as a variety of experiences from bike riding to local apple orchards to traditional Maine lobster bakes. The White Barn Restaurant, a culinary legend, Forbes Five Star and AAA Five Diamond fine dining destination, offers seasonal, contemporary New England cuisine while the new Little Barn is a casual eatery highlighting the local Maine farmstead and fisheries to the table in flavorful, approachable dishes. In summer 2020, White Barn Inn unveiled a property-wide redesign led by New York-based Jenny Wolf Interiors that refreshed guest rooms and public spaces with playful contemporary touches and elements from local Maine purveyors.

Job Description

The Part-Time Seasonal Facilities Administrator supports The White Barn’s Engineering team in maintaining the property to the highest brand and guest experience standards. This role works closely with the Engineering Director to coordinate maintenance projects, track work orders, and ensure compliance with safety and operational procedures. The Facilities Administrator also assists with vendor coordination, new construction support, documentation, and budgeting to help ensure smooth day-to-day operations across all areas of the property.

• Serve as the main point of contact for maintenance requests and vendor coordination.
• Maintain maintenance logs, inspection reports, and vendor contracts.
• Schedule and track preventive maintenance for HVAC, plumbing, lighting, and equipment.
• Track and report on maintenance and capital improvement projects.
• Assist with budgeting, purchase orders, and invoice processing.
• Prepare documentation for audits, permits, and regulatory compliance.
• Support environmental sustainability, health, and safety initiatives.
• Assist with renovation or capital projects, ensuring communication and documentation are maintained.
• Respond to urgent maintenance or safety issues as needed.
• Partner with other departments to support operational continuity.

Qualifications

• 1–2 years of experience in facilities coordination, hospitality operations, or property administration.
• Strong organizational, communication, and multitasking skills.
• Proficient in Microsoft Office and Google
• Detail-oriented with the ability to manage multiple priorities in a fast-paced hospitality environment.
• Ability to work independently while maintaining professionalism and discretion.

Additional Information

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @Auberge and #AlwaysAuberge.

US Hotels New England LLC is an Equal Opportunity Employer, M/F/D/V. US Hotels New England LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, US Hotels New England LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.