Accounts Payable, Agent - Canada

Company Description

“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

Organic Growth – Expeditors promotes from within. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago.

• 15,000 trained professionals
• 250+ locations worldwide
• Fortune 500
• Globally unified systems

Job Description

• Review all service provider invoices for appropriate documentation, provisions and approval prior to payment 
• Ensure proper and timely entry of payables, deposits, expenses, payment requests, etc. into financial systems
• Monitor and manage accounts, including statement reconciliation to ensure the timely payment of all open payables.
• Review data to identify unresolved payment issues, gaps in internal and external processes, and payment trends.
• Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.
• Provide visibility to high-risk areas, and issues.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Effective communication with each vendor, service provider and district on all open invoices with escalations on items that are at-risk or past due.
• Build and maintain strong, collaborative relations with vendors and the internal network.
• Update internal systems with detailed notes listing actions and timely follow-up.
• Ensure service provider profiles are kept current and reflect corporate requirements 
• Respond to all service provider inquiries and reconcile vendor statements monthly and quarterly.
• Research, reconcile and resolve invoice discrepancies 
• Responsible for check research and stop payment requests as outlined 
• Accountable for check stock and check security 
• Assist with month end closing by identifying any necessary reclassifications and accruals
• Assist with other projects, ad-hoc data analysis and other tasks as assigned by the management team.
• Understanding of Expeditors systems to easily navigate, resolve issues and perform outlined responsibilities 
• Display willingness, without request, to aid and assist team members 
• Works with internal customers in Operations to provide support and assist with cost accounting and billing
• Administration functions as required.

Qualifications

• Knowledge of Expeditors internal billing processes and accounting systems and minimum one year of relevant experience in Accounting and/or industry
• Technically proficient and have strong accounting, analytical, financial modeling, and research skills
• Excellent organization skills and detailed-oriented
• Motivated self-starter and work with urgency
• Ability to thrive in a fast-paced and dynamic environment
• Excellent written and oral English communication skills
• Experience working with Microsoft Word, Excel, OneNote, Teams, PowerBI, SharePoint, and Outlook
• Fluent in English; proficiency in French is an asset

Additional Information

Expeditors Offers Excellent Benefits:

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus
• Annual compensation range CAD $42,000 – $44,000

Expeditors Canada Inc. is an equal opportunity employer and is pleased to accommodate individual needs in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) within our recruitment process upon request. If you require accommodation at any time throughout the recruitment process please contact Employee Relations at EmployeeRelationsCanada@expeditors.com.