AP Payments Analyst

Company Description

Aboitiz Foods is an integrated regional food and agribusiness company dedicated to creating a high-performance culture anchored on our time-honored values of Integrity, Teamwork, Innovation, and Responsibility. Through the collective strengths of our subsidiaries, Pilmico and Gold Coin, we believe in sustainably feeding Asia’s growth from mill to meal. 

We are constantly improving and optimizing our processes by integrating the value chain around Asia. We leverage our sector expertise and capabilities to deliver quality every time. With our world-class technology and culture of constant innovation, we devote ourselves to serving you better.

At Aboitiz Foods, we embrace change and inspire innovation, leading the way in food and agribusiness solutions. Join us as we shape the future of food in Asia and build a culture where, together, we nourish the future.

https://www.aboitizfoods.com/

Job Description

The AP Payments Analyst is responsible for ensuring the accurate, thorough, and timely processing, recording, and remittance of payments to suppliers in accordance with relevant company policies, procedures, guidelines, and service level agreements (SLAs) set by the Accounts Payable Central Processing (APCP) to maintain compliance and support efficient operations.

Payments Processing

• Processes high volume of incoming and outgoing payments timely and accurately using various methods such as credit/debit cards, electronic fund transfers (EFT), checks, and mobile payment platforms
• Enters payment details into the system accurately and verify the correctness of all transaction information, including account numbers, payment amounts, and payment dates
• Submits requests for funding to Treasury within the agreed SLA to cover payments
• Investigates and resolves any discrepancies or issues related to payments, such as mismatched amounts, incorrect account information, or failed transactions. Communicate with relevant parties to rectify problems promptly
• Maintains detailed and organized records of all payment transactions, correspondence, and related documentation (e.g. OR). Ensure that records are updated in compliance with data privacy regulations
• Conducts random audits of receipts against payment posted

Compliance

• Adheres to SLAs regarding the accuracy and timeliness of payment processing and recording 
• Analyzes and resolves any processing or compliance issues identified during quality reviews or audits and implements corrective actions to prevent recurrence
• Adheres to relevant industry regulations and internal company policies governing payment processing, data privacy, and financial security. Stays updated on changes in regulations and industry best practices

Payment Monitoring

• Monitors issued checks and facilitates the crediting back of cash to bank account for cases of stale checks
• Monitors payment transactions for signs of fraudulent activity and takes appropriate actions to prevent unauthorized transactions. Collaborates with the security and risk management teams to mitigate potential risks
• Provides assistance to customers and internal stakeholders regarding payment-related inquiries, ensuring a positive and helpful interaction. Addresses concerns, answers questions, and guides users through payment processes
• Coordinates with bank partners for different bank transactions such as Manual MC Request,
• Check Transfer/Cancellation/Pull-out, Accomplishment of Bank Application Forms, etc.

Cash Handling & Fund Management

• Receives and deposits cash from either employees or non-trade customers and issues receipts thereafter
• Manages the dollar revolving fund in the sites as the custodianFood Safety
• Complies with quality, Halal, health and food safety policy, standards and regulations of the company
• Responsible for reporting problems related to Halal, food safety & quality management system to identified authorities

Other Duties & Responsibilities

• Actively participates in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility,  risk management etc. 
• Performs other related tasks as may be assigned by the Team Leader
• Monitors the revolving funds and petty cash funds issued to employees/custodians

Qualifications

• Bachelor’s degree in accounting, business, finance, or any equivalent course.
• At least two  (2) years of operational experience in Treasury/ Cash Management / Accounts Payable
• Experience working in a business process outsourcing/ shared services organization environment

Other Requirements:

•  Proficiency in using payment processing software, spreadsheets, and financial systems
• Understanding of payment methods, financial regulations, and data privacy standards
• Ability to work under pressure and meet deadlines in a fast-paced environment
• Proficiency in the use and navigation of ERP system preferably SAP
• Proficiency in the use of GSuite or MS Office applications
• Strong analytical and problem solving skills
• Strong planning and organization skills
• High attention to details and accuracy in data entry and verification
• Good written and communication skills for interacting with customers and internal teams
• Independent, takes initiative, and self-driven (requires minimal supervision)
• Ethical and trustworthy, maintaining confidentiality of sensitive financial information

Additional Information

• Willing to be assigned in PFC ILigan 
• Hybrid work set-up (Minimum 3 days in the office, 2 days WFH or as how HR Policy defines the work week

#Li-Cg1