FP&A Analyst

About Vapi

Vapi is the most configurable platform for building voice agents. Our platform equips companies with everything they need—telephony, real‑time streaming, deterministic fallbacks, HIPAA/SOC2 compliance, and an AI testing suite—to launch production‑grade voice agents fast. In just 18 months, more than 300,000 developers have signed up, with over 1,500 new developers joining every day. Our mission is to make voice humanity’s default interface again by capturing nuance, emotion, and context that text alone misses. Try it now!

About The Role

We’re looking for a hands-on, analytical, and entrepreneurial FP&A Analyst to help shape the financial future of our growing startup. In this role, you’ll go beyond traditional finance tasks — building forecasting models from scratch, creating processes that scale, and partnering directly with leadership to guide critical strategic decisions.

This is not a “reporting-only” finance role. You’ll be deeply involved in everything from budgeting and scenario modeling to board reporting and operational strategy. If you thrive in fast-paced, high-impact environments and love translating numbers into actionable business insights, we’d love to meet you.

What You’Ll Do

• Own financial planning processes — including budgeting, forecasting, and multi-scenario modeling — from the ground up.
• Partner with the Head of Finance, and department leaders to translate strategy into numbers and support decision-making across the company.
• Build and maintain financial models for revenue, expenses, runway, and key metrics (e.g., CAC, LTV, payback period).
• Lead monthly and quarterly forecasting cycles, incorporating new data, shifting priorities, and emerging market conditions.
• Perform variance and trend analyses to explain performance, identify risks/opportunities, and influence next steps.
• Support fundraising efforts (e.g., investor materials, financial models, data room prep) and board reporting.
• Provide strategic financial insights to help prioritize initiatives, optimize resource allocation, and guide growth.
• Improve and automate reporting tools, dashboards, and processes as the company scales.

• Detailed Task Breakdown:

• Planning, Forecasting & Budgeting
• Lead the annual and quarterly planning processes, working closely with founders and department heads.
• Build and continuously improve bottom-up revenue models and top-down strategic forecasts.
• Forecast cash flow and runway to support strategic decisions and fundraising timing.
• Create dynamic scenario models to evaluate new product launches, pricing strategies, or hiring plans.
• Business Partnering & Decision Support
• Serve as a trusted advisor to leadership and team leads, providing clear financial insights behind every major decision.
• Translate complex financial data into simple, actionable recommendations for non-finance stakeholders.
• Support growth strategies such as new market entry, customer acquisition plans, or cost-optimization initiatives.
• Performance Monitoring & Variance Analysis
• Analyze monthly and quarterly performance against plan, and identify key drivers behind over/under-performance.
• Highlight leading indicators (e.g., churn, pipeline velocity, CAC payback) and help teams act on them quickly.
• Build KPI dashboards and regularly report financial and operational metrics to leadership and the board.
• Process Building & Continuous Improvement
• Build FP&A processes, templates, and tools from scratch — designing scalable workflows for a growing business.
• Automate recurring reporting and streamline data collection.
• Identify areas for financial process improvement and lead implementation.
• Fundraising & Investor Support
• Support the creation of investor decks, board presentations, and due diligence materials.
• Develop robust long-term models to support capital-raising efforts.
• Provide scenario analyses to demonstrate growth paths, breakeven points, and ROI on strategic initiatives.
• Planning, Forecasting & Budgeting
• Performance Monitoring & Variance Analysis
• Process Building & Continuous Improvement
• Fundraising & Investor Support
• Lead the annual and quarterly planning processes, working closely with founders and department heads.
• Build and continuously improve bottom-up revenue models and top-down strategic forecasts.
• Forecast cash flow and runway to support strategic decisions and fundraising timing.
• Create dynamic scenario models to evaluate new product launches, pricing strategies, or hiring plans.
• Business Partnering & Decision Support
• Serve as a trusted advisor to leadership and team leads, providing clear financial insights behind every major decision.
• Translate complex financial data into simple, actionable recommendations for non-finance stakeholders.
• Support growth strategies such as new market entry, customer acquisition plans, or cost-optimization initiatives.
• Analyze monthly and quarterly performance against plan, and identify key drivers behind over/under-performance.
• Highlight leading indicators (e.g., churn, pipeline velocity, CAC payback) and help teams act on them quickly.
• Build KPI dashboards and regularly report financial and operational metrics to leadership and the board.
• Build FP&A processes, templates, and tools from scratch — designing scalable workflows for a growing business.
• Automate recurring reporting and streamline data collection.
• Identify areas for financial process improvement and lead implementation.
• Support the creation of investor decks, board presentations, and due diligence materials.
• Develop robust long-term models to support capital-raising efforts.
• Provide scenario analyses to demonstrate growth paths, breakeven points, and ROI on strategic initiatives.
• Lead the annual and quarterly planning processes, working closely with founders and department heads.
• Build and continuously improve bottom-up revenue models and top-down strategic forecasts.
• Forecast cash flow and runway to support strategic decisions and fundraising timing.
• Create dynamic scenario models to evaluate new product launches, pricing strategies, or hiring plans.
• Business Partnering & Decision Support
• Lead the annual and quarterly planning processes, working closely with founders and department heads.
• Build and continuously improve bottom-up revenue models and top-down strategic forecasts.
• Forecast cash flow and runway to support strategic decisions and fundraising timing.
• Create dynamic scenario models to evaluate new product launches, pricing strategies, or hiring plans.
• Business Partnering & Decision Support
• Serve as a trusted advisor to leadership and team leads, providing clear financial insights behind every major decision.
• Translate complex financial data into simple, actionable recommendations for non-finance stakeholders.
• Support growth strategies such as new market entry, customer acquisition plans, or cost-optimization initiatives.
• Analyze monthly and quarterly performance against plan, and identify key drivers behind over/under-performance.
• Highlight leading indicators (e.g., churn, pipeline velocity, CAC payback) and help teams act on them quickly.
• Build KPI dashboards and regularly report financial and operational metrics to leadership and the board.
• Build FP&A processes, templates, and tools from scratch — designing scalable workflows for a growing business.
• Automate recurring reporting and streamline data collection.
• Identify areas for financial process improvement and lead implementation.
• Support the creation of investor decks, board presentations, and due diligence materials.
• Develop robust long-term models to support capital-raising efforts.
• Provide scenario analyses to demonstrate growth paths, breakeven points, and ROI on strategic initiatives.

Who You Are

• 3+ years of experience in FP&A, strategic finance, investment banking, consulting, or a related role.
• Strong modeling and Excel/Google Sheets skills — able to build complex, dynamic financial models from scratch.
• Excellent analytical and problem-solving skills, with the ability to simplify complex data into actionable insights.
• Clear communication skills, especially when presenting to non-finance stakeholders.
• Comfort operating in a fast-paced, ambiguous startup environment — you’re proactive, adaptable, and thrive on building from zero.

• Nice-To-Have:

• Experience working in a startup or high-growth SaaS/tech company.
• Familiarity with BI tools (e.g., Looker, Power BI) and FP&A platforms (e.g., Mosaic, Cube, Anaplan).
• Exposure to fundraising processes or board-level reporting.
• Experience working in a startup or high-growth SaaS/tech company.
• Familiarity with BI tools (e.g., Looker, Power BI) and FP&A platforms (e.g., Mosaic, Cube, Anaplan).
• Exposure to fundraising processes or board-level reporting.

Why Vapi

• Define the future of human–AI interaction: help pioneer a new era of voice-based AI products that are transforming how people and businesses communicate
• Own meaningful work at a breakout startup: join early, take real ownership, and have a direct hand in building a category-defining company from the ground up
• Surround yourself with exceptional people: work alongside a world-class team of engineers, operators, and builders backed by top-tier investors who believe in our mission
• Accelerate your career in a high-growth environment: grow fast, take on big challenges, and unlock opportunities as we scale one of the most exciting platforms in AI

What We Offer

• Competitive compensation: includes a strong base salary and meaningful equity ownership
• Comprehensive health coverage: medical, dental, and vision plans
• Flexible time off: take-what-you-need vacation policy with an emphasis on rest and balance
• Daily meals: catered lunches and dinners provided for in-office days
• Lifestyle & wellness stipends: monthly allowances to support rent, transportation, food, fitness, and mental well-being
• Professional development: annual learning stipends for courses, conferences, and upskilling
• Team connection: regular offsites, team events, and opportunities to build in-person relationships
• Competitive compensation: includes a strong base salary and meaningful equity ownership
• Comprehensive health coverage: medical, dental, and vision plans
• Flexible time off: take-what-you-need vacation policy with an emphasis on rest and balance
• Daily meals: catered lunches and dinners provided for in-office days
• Lifestyle & wellness stipends: monthly allowances to support rent, transportation, food, fitness, and mental well-being
• Professional development: annual learning stipends for courses, conferences, and upskilling
• Team connection: regular offsites, team events, and opportunities to build in-person relationships