Administrative Specialist I

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Closing Date:

Type Of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Department:

Campus Living

Department'S Website:

Summary Of Job Duties:

The Administrative Specialist I is responsible for monitoring the front desk and lobby for the assigned building or complex from 8:00 am-5:00 pm, Monday-Friday. They serve as the point of contact for all vendors and guests for the assigned building or complex. The position may check in and out all guests, assist the hall director and office with any light clerical needs, and assist in emergency building alerts. This position is governed by state and federal laws, and agency/institution policy

Qualifications:

Required Education and/or Experience

• High School diploma or GED.

Preferred Education and/or Experience

• High School diploma or GED;
• Two years of experience in a specialized or related area applicable to work performed.
• Job Duties and Responsibilities
• High School diploma or GED;
• Two years of experience in a specialized or related area applicable to work performed.
• Job Duties and Responsibilities
• Cover the assigned reception and lobby desk, greeting residents and guests from 8:00 a.m. to 5:00 p.m.;
• Check-in visitors and provide information and assistance as requested;
• Assist with property and key inventory and audits;
• Maintain lobby activity and contact staff in the assigned area(s) as needed to maintain conduct standards;
• Responsible for lobby desk cleaning and organizing;
• Assist in the preparation and execution of programs and events, including opening and closing of residence halls and/or University Village apartments;
• Keep on-campus residents informed with accurate emails and/or newsletters as directed;
• Maintain all received packages and coordinate with appropriate vendors for all deliveries at assigned areas;
• Assist with record keeping of resident files and e-files, including but not limited to room change(s) and checkout paperwork;
• Deliver excellent customer service to students, staff, and visitors;
• Contact appropriate staff as needed in emergency situations;

• Manage Office Supplies;

• Maintain databases and rosters and generate reports as requested;
• Perform other duties as assigned for the department.

Knowledge, Abilities, Skills

• Knowledge and/or experience with College or University housing;
• Good customer service and communication skills;
• Ability to compose professional and grammatically correct emails and other correspondence;
• Extensive knowledge and experience with Microsoft Office applications, including Word and Excel;
• Ability to complete tasks without constant supervision;
• Must take initiative on improving job performance and understanding Housing Department policies and procedures; and
• The ability to work as part of a team and maintain a positive work ethic are both necessary qualities for this position.

Additional Information:

Salary Information:

$28,257.00

Required Documents To Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions To Applicants:

Recruitment Contact Information:

Kimya Herd, Assistant Director for Finance and Operations, keherd@ualr.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-Employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Sitting, Standing, Talking

Frequent Physical Activity:

Hearing, Reaching, Walking

Occasional Physical Activity:

Kneeling, Reaching, Repetitive Motion

Benefits Eligible:

Yes