Associate Director of Admissions, Community Engagement, and Premedical Enrichment Programs

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Associate Director of Admissions, Community Engagement, and Premedical Enrichment Programs

Job Profile Title

Associate Director B, Student Services

Job Description Summary

The Associate Director of Admissions, Community Engagement, and Premedical Enrichment Programs plays a critical role in advancing the Perelman School of Medicine’s mission to broaden access to medical education and support student success. This position oversees the PASS Program and the Johnson Scholars Program, coordinates recruitment and outreach initiatives, and provides advising and mentorship to students. The Associate Director reports to the Director of Admissions with faculty oversight from the Assistant Dean for Premedical Enrichment and Experiences, working in close coordination with the Associate Dean for Student Engagement, Networking and Enrichment and student leaders.

Job Description

This role requires exceptional organizational and project management skills, the ability to oversee multiple programs simultaneously, and a commitment to fostering a supportive environment where students can thrive academically and professionally.

• Oversee a 60-student undergraduate medical school preparation program (The Johnson Scholars Program), providing one-on-one intrusive advising, planning and organizing monthly enrichment events, and serving as an additional line of support during times of crisis. Maintain student records and reports, manage intake and selection processes, and conduct exit interviews.
• Manage and lead Perelman’s Penn Access Summer Scholars program, overseeing undergraduate advising, event and curriculum planning, and supervision of medical student mentors. Coordinate all aspects of the program to ensure successful implementation and to support students in gaining entry to Perelman’s School of Medicine.
• Lead outreach recruitment efforts surrounding Perelman admissions, including coordinating the student-driven recruitment teams.
• Attend and host recruiting events, including on-campus sessions/virtual fairs, and travel to external conferences. Maintain open communication with prospective students and serve as an advocate throughout the application season.
• Maintain longitudinal data and generate detailed reports to track outcomes, measure program effectiveness, and inform decision-making.
• Serve as a resource for current medical students by building and maintaining relationships with cultural affinity group leaders.
• Plan and implement all aspects of the annual community outreach event, A Day in the Life, serving more than 150 undergraduate students.
• Assist with ongoing recruitment events as needed, managing individual inquiries and coordinating visit requests.
• Collaborate with faculty and student mentors to manage networking opportunities and support recruitment activities.
• Perform other duties as assigned.                             

Skills Needed

• Strong advising, mentoring, and interpersonal skills with the ability to support students from a wide range of backgrounds
• Knowledge of barriers that may impact students’ educational access and success
• Proficiency in data management, maintaining longitudinal records, and generating detailed reports to assess outcomes and program effectiveness
• Excellent written and verbal communication skills, including public speaking and relationship-building across stakeholders
• Proven ability to plan, coordinate, and execute large-scale events and programs
• Proficiency with using survey tools (e.g., Google Forms, SurveyMonkey, Qualtrics)
• Ability to analyze survey data and summarize results for program evaluation and improvement
• Experience with recruitment, outreach, and student engagement strategies
• Strong organizational and project management skills with attention to detail and ability to manage multiple priorities.
• Competency with managing program and event budgets
• Ability to work collaboratively with faculty, staff, and students
• Ability to foster a supportive environment
• Flexibility to travel for conferences and recruitment events, including occasional evenings and weekends

Qualifications

• Bachelor of Science, Bachelor of Arts, and 2 to 3 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

• Oversee a 60-student undergraduate medical school preparation program (The Johnson Scholars Program), providing one-on-one intrusive advising, planning and organizing monthly enrichment events, and serving as an additional line of support during times of crisis. Maintain student records and reports, manage intake and selection processes, and conduct exit interviews.
• Manage and lead Perelman’s Penn Access Summer Scholars program, overseeing undergraduate advising, event and curriculum planning, and supervision of medical student mentors. Coordinate all aspects of the program to ensure successful implementation and to support students in gaining entry to Perelman’s School of Medicine.
• Lead outreach recruitment efforts surrounding Perelman admissions, including coordinating the student-driven recruitment teams.
• Attend and host recruiting events, including on-campus sessions/virtual fairs, and travel to external conferences. Maintain open communication with prospective students and serve as an advocate throughout the application season.
• Maintain longitudinal data and generate detailed reports to track outcomes, measure program effectiveness, and inform decision-making.
• Serve as a resource for current medical students by building and maintaining relationships with cultural affinity group leaders.
• Plan and implement all aspects of the annual community outreach event, A Day in the Life, serving more than 150 undergraduate students.
• Assist with ongoing recruitment events as needed, managing individual inquiries and coordinating visit requests.
• Collaborate with faculty and student mentors to manage networking opportunities and support recruitment activities.
• Perform other duties as assigned.                             

Department / School

Perelman School of Medicine

Pay Range

$57,500.00 - $60,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

• Special Requirements 
• Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay