Senior Executive Assistant

Dematic is seeking a highly motivated and experienced Senior Executive Assistant to provide strategic and operational support to our SVP Lifecycle Solutions and Services, VP Mods & Upgrades, VP LSS Operations, and the LSS leadership team. This role functions as a critical partner in driving executive effectiveness through expert-level administrative management, project coordination, and strategic prioritization. The ideal candidate is a proactive problem solver, trusted advisor, and consummate professional with a service-oriented mindset. This role is hybrid, with an expectation to be in office 3-4 days per week.

We Offer:

• Career Development
• Competitive Compensation and Benefits
• Pay Transparency
• Global Opportunities

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer/

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The base pay range for this role is estimated to be $78,750 - $110,000 at the time of posting. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

Tasks And Qualifications:

What You'll Do In This Role:

• Serve as the primary point of contact for executive inquiries. Screen calls, emails, and visitors to ensure focused use of executive time.
• Act as a trusted advisor to the SVP and leadership team in the execution of initiatives and communication strategy.
• Lead or support projects from inception to delivery. Supervise progress on goals, handle timelines, coordinate with interested parties, and ensure results are met.
• Compile data and research, prepare decision-ready reports, and support critical analysis to facilitate executive decision-making.
• Coordinate sophisticated calendars and schedules, resolving scheduling issues and anticipating needs, including global travel and executive-level meetings. Ensure calendar blocks for strategic preparation, especially for board meetings and leadership reviews.
• Arrange detailed international and domestic itineraries including flights, accommodations, transportation, and visa requirements. Provide prioritization to ensure no disruption to critical responsibilities.
• Prepare and distribute agendas, presentation decks, and briefing documents; attend meetings as needed to scribe minutes and action items. Coordinate office operations for meetings.

What We’Re Looking For:

• Bachelor’s degree or equivalent experience preferred.
• 5+ years of experience supporting senior executives in a global, matrixed environment.
• Outstanding communication, organizational, and time-management skills.
• High proficiency in Microsoft Office Suite, Teams, Zoom, and project management tools.
• High emotional intelligence, integrity, and the ability to anticipate needs and proactively resolve issues.
• Experience leading sophisticated projects, travel, and critical communications.
• Ability to maintain composure in stressful situations and balance priorities.

Why Join Dematic?
You’ll play a key role in supporting the leaders who drive the company forward, contributing to meaningful, global-scale work in an innovative and collaborative environment. If you thrive in a fast-paced, high-impact role and enjoy bringing order to complexity, we’d love to meet you.

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