Senior Workplace/Office Coordinator (2IC)

Are you a natural problem solver with a bubbly personality and a passion for creating welcoming spaces?

Do you thrive in fast-paced environments and love making things run smoothly behind the scenes?

If so, we’d love to meet you!

WSP is seeking a Senior Workplace/Office Coordinator (2IC) to help deliver safe, efficient, and engaging workplaces for our people, clients, and visitors across Queensland. Based in our vibrant Brisbane office, you’ll be the friendly face and operational backbone of our workplace experience—supporting multiple locations including the Gold Coast, Sunshine Coast, Cairns, and Townsville.

You’ll report to our Regional Workplace Manager and play a key role in shaping a positive, proactive team culture while keeping our spaces running like clockwork.

What You’Ll Be Doing

• Coordinate and support a small team of Workplace Assistants with a hands-on, solutions-focused approach under the guidance of our QLD Workplace Manager.
• Be the go-to person for day-to-day workplace operations—solving problems, streamlining processes, and keeping things humming.
• Manage fleet vehicles including servicing, repairs, and insurance claims.
• Run weekly new starter inductions and coordinate onboarding/offboarding activities.
• Oversee office security systems, access controls, and emergency preparedness.
• Conduct regular tenancy audits to ensure compliance with HSEQ policies.
• Provide front-of-house support including AV setup, catering, and meeting room coordination.
• Lead team huddles and foster a fun, collaborative, and customer-focused environment.
• Support reactive and scheduled maintenance across tenanted areas and equipment.

This is more than just a job—it’s a chance to shape the workplace experience for over 1,000 employees and be part of a team that values positivity, care, and continuous improvement.

Who We’Re Looking For

• A bubbly, people-oriented personality with a knack for making others feel welcome.
• A confident communicator who builds relationships easily and handles challenges with a smile.
• Experience in facilities, office support, or events is great—but we also love backgrounds in hospitality, retail, or customer service.
• Highly organised and detail-oriented, with the ability to juggle multiple priorities.
• A proactive self-starter who thrives in a collaborative team environment.
• Tech-savvy with solid MS Office skills (Word, Excel, Outlook, Project).
• Holds a valid Australian driver’s license and is happy to travel across QLD offices.
• Committed to confidentiality, professionalism, and WSP’s operational standards.
• Someone who leads with heart and takes pride in creating great spaces for others.

Based on experience, the salary range for the role is $70k - $80k + superannuation

Why Choose Wsp?

At WSP, you’ll find the scale and resources to do the kind of work the world needs. We’re committed to creating a workplace where you feel supported, heard, and empowered to grow their careers. 

Here’S What Sets Us Apart:

• Competitive Pay & Perks – Enjoy top-tier compensation, salary continuance insurance, retail discounts, and more. 
• Inclusive Culture – Thrive in a supportive team that celebrates diverse voices and values your unique perspective. 
• Career Growth, Your Way – Access mentoring, leadership development, secondments, and global mobility opportunities. 
• Flexibility That Works – Embrace flexible hours and the ability to purchase up to 4 extra weeks of leave. 
• Family & Life Support – Get up to 16 weeks paid parental leave and dedicated support for those returning to work. 
• Purpose-Driven Projects – Contribute to work that makes a real difference in building sustainable, resilient communities. 

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

An employee Share Purchase Plan is available to all our permanent employees who wish to become owners and vested partners in WSP’s collective success. To find out more about our commitment to the health and wellbeing of our people, and the programs we’ve designed to help you thrive, go to our Employee Benefits page.

With us, you can. Apply today.