Project Management Specialist

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) is a specialized agency of the United Nations that lead international efforts to achieve food security and nutrition for all. With presently 194 member states, and working in more than 130 countries worldwide, including Namibia. FAO contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

The aim of the FAO Country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. FAO Country Office activities include the design and implementation of country-specific field programs, liaison with local donors' representatives, and active outreach activities related to FAO initiatives.

Reporting Lines

Under the overall supervision of the FAO Representative in Namibia, and the direct supervision is the Assistant FAO Representative (Programme).

Technical Focus

The Incumbent’s primary focus will be to support the coordination efforts for programme activities and ensure the alignment with the programme's overall objectives. To support and keep track of the delivery of project results of the Core Partners. S/he will be contributing to the implementation of the Initiative's Annual workplan activities.

Tasks And Responsibilities

•    Support resource planning exercises, ensuring the timely and accurate collection of financial and operational inputs from a variety of sources, in close coordination with technical backstopping teams and managers.
•    Support the preparation, monitoring, and compliance of contractual arrangements with partners (e.g. LOA), ensuring timely delivery of agreed outputs and adherence to FAO procedures.
•    Assist in the preparation, review, and consolidation of project-related documentation, including concept notes, technical briefs, progress reports, presentations, meeting minutes, and donor submissions, in coordination with the technical team.
•    Assist in the follow-up on inputs and reporting requirements from country teams and partners and support the consolidation of inputs for regular reporting to the donor and internal reporting needs.
•    Provide operational and logistical support for the implementation of project activities in line with approved work plans and budgets, including follow-up on deliverables and timelines.
•    Assist in the organization and implementation of project-related events such as workshops, trainings, consultations, webinars, and field missions, ensuring effective coordination of logistics, travel, and documentation, in close collaboration with the technical programme associate, technical team and project implementation unit team.
•    Liaise with relevant FAO units (Procurement, Finance, HR, Travel, Administration) to support timely processing of requests and smooth project operations.
•    Contribute to the implementation of stakeholder engagement activities and awareness-raising campaigns in coordination with the technical team.
•    Assist in monitoring and evaluation activities, including data collection and reporting to support programme learning and performance tracking.
•    Maintain an organized filing and archiving system for all project documentations.
•    Support the development and implementation of relevant Technical Corporation Programme (TCP) and other projects, ensuring carrying out of key activities and delivery of outputs and outcomes.
•    Perform any other duties as may required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• •    University degree in Agriculture, Agro-forestry, Agribusiness, Development Studies, Project Management, or another relevant fields. 
• •    Three years of relevant experience in developmental work implementation and coordination, project and programme management, and/or operational support related.
• •    Working knowledge (level C) of English.
• •    National of Namibia or resident of the country with valid work permit

Fao Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement
 

Additional Information

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/  
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 

How To Apply

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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