Data Management and Reporting Assistant

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

The Food and Agriculture Organization (FAO) Representation in Indonesia is responsible for leading FAO's response  to Indonesia priorities by developing, promoting and overseeing strategies for addressing food security, agriculture and rural development objectives. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the country and, in collaboration with the Offices, Centres and Divisions at regional and headquarters, develops, promotes and oversees FAO's strategic response to country priorities. also advises on the incorporation of country priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the country, monitors the level of programme implementation and draws attention to problems and deficiencies. FAO Representation in Indonesia serving as the channel of FAO's services to governments and other partners (donors, NGOs, Civil Society Organizations, research institutions, etc.). The FAO representation in Indonesia helping governments to prevent disasters, assess damage, and assist them in the reconstruction and rehabilitation of the agricultural sector.  

The post is located in the Emergency Centre Transboundary Animal Diseases Programme in Jakarta, Indonesia (ECTAD), which is currently implementing various projects for animal health and One Health programme, including the project title “Strengthening Animal Health Systems in Southeast Asia and the Pacific for a Healthy and Resilient Region OSRO/RAS/412/AUL. This project is a specific component for Indonesia under the FAO Regional Office for Asia and the Pacific (RAP) of FAO and DFAT's Indo-Pacific Centre for Health Security (CHS). Its objective is to fortify Indonesia's animal health systems by collaborating with government partners to enhance risk mitigation strategies and improve knowledge of disease transmission risks in the wildlife market chains/wildlife trade.

Reporting Lines

The Data Management and Reporting Assistant shall work under the functional and administrative guidance of the FAO Country Representative, the technical supervision of the Country National Veterinary Advisor (CNVA) of the FAO ECTAD Indonesia Programme and the day-to-day technical supervision of the Senior Technical Advisor of Surveillance and Risk Analysis. Furthermore, the incumbent will work in close collaboration with FAO technical teams, national authorities particularly relevant directorates under the Directorate General of Natural Resources and Ecosystem (DGNRE), other stakeholders from governments and private sectors that are responsible for animal diseases control and wildlife conservation

Technical Focus

The Emergency Centre for Transboundary Animal Diseases (ECTAD) works with the Government of Indonesia to supports national efforts to strengthen animal health systems and mitigate the risk and impact of transboundary animal diseases (TADs), zoonoses, Emerging Infectious Diseases (EIDs), and antimicrobial resistance (AMR), all of which pose significant threats to animal health, public health, livelihoods, and food security. ECTAD works multi-sectoral with a One Health.

The Data Management and Reporting Assistant is responsible for the processing of data and information collected from project activities including field survey, interviews, field observations and secondary data into a report to ensure that the project achieves its objectives. The incumbent will be responsible but not limited to collect, storage, maintain and ensure the data and information collected are accurate, validated, relevant for the analysis purpose. The incumbent also supports the technical team to develop survey questionnaire, technical report writing and develop the general report.

Tasks And Responsibilities

•    In collaboration with the Senior Technical Adviser for Surveillance and Risk Analysis (STA-SRA) and Field coordinator of WWM-2 project in North Sulawesi specifically, in the development of survey questionnaires and data collection instruments for WWW-2 project activities.
•    Works closely with STA-SRA and field coordinator to gather and collate accurate data through survey activities.
•    Support the good data and Information management including develop the datasets, naming and coding, data cleaning, and documentation for further analyses process.
•    Support the preparation of survey report and drafting the survey and general report both in English and Indonesian versions.
•    Performs literature review process including literature searching, compiling and extraction the information to support the technical report.
•    Support the developing of descriptive analysis and summarizing the technical report for the development of project report.
•    In coordination with relevant FAO technical teams, proactively provides technical assistance and inputs to improve data and information accuracy, and regular data monitoring for report submission
•    Support ad hoc reports and descriptive analysis as needed and presents the summaries of findings.
•    Support the Project in mainstreaming gender equality in the project implementation and ensure that all project documents prepared by the incumbent are written using gender sensitive language.
•    Provides inputs for FAO and donor reports.
•    Provides an End-of-Assignment report on work carried out; and
•    Performs other related duties regarding the data management and reporting as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements   

•    University degree in veterinary medicine (veterinarian), forest and conservation science, biology, information and technology, computer science, statistics or another related field 
•    Minimum 3 years working experience with wildlife conservation or animal/public health or other relevant wildlife projects
•    Working knowledge of English and Bahasa
•    National of Indonesia

Fao Core Competencies

• •    Results Focus
• •    Teamwork
• •    Communication
• •    Building Effective Relationships
• •    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• •    Ability to work with individuals of different cultural / national backgrounds
• •    Good interpersonal and communications skills
• •    Ability to work with minimum supervision and results oriented
• •    Experience with the MS Office, database software and statistical software such as STATA, R, Python or similar
• •    Excellent ability to speak and write English and Bahasa Indonesia
• •    Familiarity with operational issues of use of forms in field work, data collection, database management, and report generation

Additional Information

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/  
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 

How To Apply

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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