Specifications Program Coordinator (Materials and Tests Division)

The Materials and Tests Division's Quality Assurance Section is looking for a detail-oriented program coordinator to support TxDOT's Specifications Program- an essential, high-profile operation that supports the development, approval, and publication of construction and  maintenance specifications for projects across Texas. You'll help manage tight deadlines, maintain compliance with standards, and ensure smooth coordination across teams and stakeholders - all of which directly impacts billions in infrastructure funding.

This role requires strong organizational skills, technical writing proficiency, and the ability to collaborate effectively with internal and external partners,. Knowledge of Microsoft Word, Excel, and Sharepoint will be beneficial in this role. Ideal candidates are proactive, adaptable, and thrive in a fast-paced environment where accuracy and timeliness are critical. 

If you're ready to contribute to a program that keeps Texas moving, we want to hear from you!  

• Program Specialist III: B19, $48,244-$76,028
• Program Specialist V: B21, $54,278-$87,056
• Program Specialist VI: B23, $61,184-$99,658

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
 

Special Projects Coord I:

Performs complex professional, administrative and/or consultative work in support of a program or project. Work involves coordinating the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external governmental agencies or organizations. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Special Projects Coord Ii:

Performs advanced professional, administrative and/or consultative work in support of a program or project. Facilitates the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for acheiving program or project goals. Work requires extensive contact with department management, and external governmental agencies and organizations. Employees at this level are virtually self-supervising and assume direct accountability for the work product. 

Special Projects Coord Iii:

Performs highly-advanced professional, administrative, and/or consultative work in support of a program or project. Establishes objectives, guidelines, procedures, schedules, priorities, and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external government agencies or organizations. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objective. Issues are rarely referred to the supervisor but are handled at the occurrence. 

Essential Duties:

Special Projects Coord I:

• Represents the Department and participates on interagency groups, technical committees or special task force groups.
• Assists in planning, preparing and coordinating special meetings, workshops, and conferences.
• Assists in the review, development and interpretation of policies and procedures.
• Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
• Analyses policies and operations, identifies strategies to make improvement, and facilitates collaboration among different groups to resolve issues. 
• Develops contact requirements or specifications in support of programs or projects. 
• Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
• Prepares and presents information on various programs, projects and activities to executives, departmental staff and/or at professional meetings, seminars and conferences.
• Prepares sensitive and high-level correspondence and administrative or technical reports.
• Provides training or technical support and assistance in program or project areas. 
• Serves as a point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
• Performs other job responsibilities as assigned. 

Special Projects Coord Ii- All The Above And:

• represents the Department and participates on interagency groups, technical committees or special task force groups.
• Oversees planning, preparation and coordination of special meetings, workshops and conferences. 

Special Projects Coord Iii- All The Above And:

• Building long-term relationships with IT stakeholders and customers. 
• Identifies and assesses the need for new programs or projects.
• Oversees and monitors the progress of current program initiatives or projects; evaluates pending program initiatives and projects for planning purposes; and consults and advises personnel and external contacts in policies and procedural requirements. 

Minimum Qualifications:

Special Projects Coordinator I:

Education: Bachelor's Degree in business administration, public administration, or a related discipline. Relevant work experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience: 3 years business analysis, project or program administration, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Special Projects Coordinator Ii:

Education: Bachelor's Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience: 4 years business analysis, project or program administration, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Special Projects Coord Iii:

Education: Bachelor's Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience: 5 years business analysis, project or program administration, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Licenses And Certifications:

• Valid driver’s license. This position requires driving a state vehicle.

Preferred Qualifications:

• Expert skill in technical writing. Experience with editing documents in Microsoft Word. 

Competencies:

Knowledge Of:

• Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and information technology related systems
• Program/project planning, development, and management methodologies. 

Proficient Skill In:

• Maintaining effective working relationship with others
• Meeting deadlines
• Prioritizing and organizing work assignments 
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems
• Establishing plans and setting objectives and goals that support overall business strategy/results; anticipating and adjusting for problems/roadblocks
• Negotiating settlement of differences without damaging relationships; applying effective questioning and listening techniques to determine other parties' positions in a direct and diplomatic manner
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records manmanet
• Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; make decisions that support business objectives and goals

Physical Requirements And Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools 
• Talking-expressing or exchanging ideas by spoken words 
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading 
• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools 
• Talking-expressing or exchanging ideas by spoken words 
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading 

Conditions Of Employment:Standard Conditions Of Employment (Txdot)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
 

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information