Procurement Intern

Description

Position Summary

As a subcontractor for the federal government CMS, and all procurement activities must adhere to the Federal Acquisition Regulations (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and the company's internal procedures. The Procurement Intern will assist the Procurement Department in ensuring compliance with these regulations through accurate documentation, vendor vetting, and compliance audits. This role offers valuable hands-on experience in a regulated contracting environment, providing insight into federal procurement practices, documentation standards, and audit readiness.

What You’Ll Gain

• Hands-on experience in federal procurement and contract compliance.
• Direct exposure to FAR/DFARS requirements and documentation standards used by government subcontractors.
• Insight into vendor management, audit preparation, and process documentation within a regulated environment.
• Mentorship and guidance from experienced procurement professionals in the government contracting field.

Requirements

Essential Responsibilities

• Assist with vendor prequalification processes, ensuring all required documentation (e.g., licenses, insurance, certifications) meets company and federal compliance standards.
• Support the preparation and organization of procurement justifications and file documentation in accordance with CMS Corporation company policies and FAR and DFARS requirements.
• Conduct file audits to ensure procurement actions are properly supported, documented, and ready for government or DCAA audits.
• Maintain accurate and complete procurement records in accordance with CMS policy and federal contracting standards
• Collaborate with internal stakeholders (e.g., project managers, compliance, and accounting) to ensure proper approvals and supporting documentation are in place.
• Assist in tracking and updating procurement logs, vendor compliance status, and audit findings.
• Participate in process improvement initiatives to enhance documentation quality and procurement efficiency.
• Perform additional administrative and support tasks assigned by the Procurement Manager.

Required Skills

• Familiarity with government contracting or interest in learning FAR/DFARS compliance is a plus, but not required
• Strong attention to detail and organizational skills to maintain audit-ready records
• Excellent written and verbal communication skill
• Effectively represents the organization in a professional manner through all forms of communication, including written correspondence, virtual interactions, and face-to-face meetings with clients, team members, and other stakeholders
• Proficiency in Microsoft 365 (Excel, Word, Outlook)
• Ability to maintain confidentiality and handle sensitive government and vendor information
• Analytical and problem-solving abilities, with a proactive approach to compliance and documentation

Education And Experience

• Currently pursuing or recently completed a bachelor’s degree in business administration, Supply Chain Management, Procurement, Accounting, or a related field of study.
• 1 year of experience or more in procurement, supply chain, or a related field (internship or full-time experience acceptable).

Reporting Structure

• Reports to the Sr. Procurement Manager
• This position does not have direct reports.

Travel

• 0%-5% Travel may be required
• The need for travel and frequency may be adjusted to accommodate specific tasks.

Physical Requirements
Office Physical Requirements: Sedentary work in a climate-controlled environment with moderate noise levels. Most duties performed require the use of a computer, phone, and in-person or virtual meetings. Maintain a stationary position for prolonged periods during the shift. Constant operation of the computer and other office equipment, such as the copy machine, phone, and printer. Occasionally, transport objects up to 15 lbs. such as small parcels, packages, and other items.