Department Coordinator - International Offices

Description

Start your career with one of the nation’s fastest-growing auction houses, that focuses on treasured collectibles from Sports, Entertainment to Luxury Handbags and Fine Art.  

Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. For almost 50 years, Heritage Auctions has been the largest auction house founded in the U.S. and serves more than 50 different auction categories, including Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.

LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane
 

Benefits:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION: Commensurate based on experience.

Essential Duties & Responsibilities:

• Liaises with Heritage employees in our international offices on the status and progress of consignments that are sourced through them 
• Manages and keeps track of material that is sent to the United States from our international offices on Temporary Import 
• Processes incoming consignments accurately and efficiently, including:
• Opening packages. 
• Labeling and verifying the contents of packages 
• Creating an electronic report for the consignment 
• Communicates with clients in all aspects of the consignment 
• Researches the status of consignments 
• Returns client material 
• Oversees grading and auction submissions 
• Performs department-wide inventories of consignment material 
• Assists with Consignment Directors and Operations Assistant responsibilities. 
• Help to manage the house inventory 
• Work on longer-term projects to improve department efficiencies 
• Other duties may be assigned.

Requirements

Skills & Abilities:

• Ability to prioritize and multi-task and pay great attention to detail
• The individual may occasionally lift up to 50 pounds
• Proficiency in Microsoft Office Suite, including:  
• Word: document formatting, templates, and mail merge
• Excel: spreadsheets, data reporting, and analysis
• Outlook: calendar management, task coordination, and handling high-volume correspondence

Work Environment:

• Individuals must be able to work in a fast-paced, team-focused environment. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions 

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE