Junior Office & People Manager (Part-time 20h/week) (m/f/x)

Description

#You is a platform for building and scaling direct-to-consumer brands. Behind the project is a strong team with years of experience in building lifestyle brands. Under the umbrella of #You, we are building the next generation of social media brands with the help of influencer marketing and strong brand-based communities. Our current brand portfolio includes the home fragrance brand AVA & MAY, the personal fragrance brand FAYNT and the influencer co-created brand CLUB NOÉ.

At AVA & MAY, we have set ourselves the goal of bringing the world into your home with unique fragrances and creating special moments. We are a fast-growing home & living brand that has already successfully established itself internationally. We are backed by a loyal community, hundreds of thousands of customers and an international, experienced team that is passionate about driving the success of AVA & MAY.

We are looking for someone who values a close-knit and supportive work environment and wants to contribute to our  team culture. This role is perfect for part-time employees, working students, or anyone looking for flexible working arrangements. As Junior Office & People Manager (m/f/d), you will combine classic office management with essential HR administration tasks, ensuring smooth operations and helping us create a workplace where people feel comfortable and cared for.

Your Tasks

Office Management

• Manage the overall office organization and be the main point of contact for all departments
• Coordinate orders and deliveries
• Oversee and communicate with office service providers
• Ensure a welcoming, organised, and aesthetically pleasing office environment
• Organise team benefits (e.g. digital team nights, lunch budget, BVG tickets, snacks & drinks)
• Plan and execute company events such as launch parties, summer & winter celebrations, birthdays, and anniversaries

People & Culture Support

• Take responsibility for the HR administration of our team of around 50 employees
• Maintain and update employee data in digital personnel files and in Personio
• Support with monthly payroll documentation for our tax advisors
• Communicate with authorities, health insurance providers, tax offices, and other institutions
• Act as the first point of contact for employees on all HR-related questions (contracts, vacation, sick leave, payroll, systems, and processes)
• Support in drafting contracts, contract amendments, references, terminations, and other HR-related documents
• Support our HR Managers with employee On-/ Offboardings 

Your Profile

• Excellent German and English skills
• To ensure a smooth office operation and be the heart of our team, this role is office-based five days a week in our Berlin-Office
• You already have some professional experience in office management and HR 
• High level of empathy – you genuinely enjoy taking care of your team members
• Strong organizational skills with creativity – especially in creating a feel-good atmosphere in the office and at events
• Very structured and detail-oriented working style
• Flexible, independent, and hands-on mentality

Benefits

• Directly shape our office day-to-day and become an important part of our community
• High level of responsibility and freedom to make an impact from day one
• Gain diverse insights into the company’s departments
• Broad development opportunities and mentoring in an ambitious, international team in the heart of Berlin
• Receive your own Macbook and enjoy our office drinks and snacks
• Beautiful office at Senefelder Platz in Berlin
• Benefit from regular 360° feedback and clear development paths
• Choose your favorite monthly vouchers (e.g., Spotify, Urban Sports, Blinkist, WeShare, Rewe, and more) through our partner Hrmony or a BVG company ticket
• Receive a €200 voucher every two months to order your favorite products from us directly to your home
• Get free access to mental health support via our partner OpenUp
• Benefit from our company pension plan