Finance Coordinator

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Project Name: Cox's Bazar Child Safety-net Project

The Bangladesh Child Safety-net Project is a comprehensive initiative aimed at ending child marriage and violence against children. It promotes the rights and empowerment of children, especially girls. Working areas of this project is Cox's Bazar Upazila, Ramu Upazila, Teknaf Upazila and Ukhiya Upazila.

Position Purpose:

The purpose of this position is to oversee the financial management of Grant Project to ensure high quality of accuracy and consistency in accounting, proper mobilization, allocation and utilization of resources, accurate financial reporting, finance capacity building and finance oversight to ensure compliance of WVI and donors’ rules and regulations, GAAP, minimize the probability of risks at all level. 

Key Objectives Of The Position:

• Ensure compliance with WV and donor finance, procurement and administrative policies, standards, procedures and government VAT & Tax requirements.
• Establish and assist in maintaining effective internal control in the financial management of the project
• Facilitate project team in integrated financial planning, budgeting and monitoring in accordance with project guidelines.
• Ensure standard record keeping and prepare & submit reports to stakeholders.
• Maintain high level of confidentiality of project information and take adequate measures for safety and security of documents, information and other resources of WVB.
• Facilitate administrative & SCM functions and provide necessary support to project team for smooth operation.
• Provide monthly financial analysis to the management on project performance
• Prepare regular financial reports and work with project manager for timely submission of reports to donor.
• Monitor on spending trend, budgetary controlling, policy compliance, and timely reporting,
• Execute standard close-out procedures to ensure records retention and post-implementation archiving of files in accordance with donor guidelines.

End Result:

Compliance with WVB and donor finance, Procurement and administrative policies, standard procedures and Government rules regulation:

• Compliance with WV finance and administrative policies, SCM, standards, procedures and government VAT & Tax requirements & Donor grants rules & regulations are met.
• Audit recommendations are implemented in project office(s).
• 100% procurement compliances are met
• Preparation and submission of FD-6 budget to the NGO Affairs Bureau
• Preparation and submission NGO Affaires Bureau required reports
• Ensure to meet local Government requirement

Facilitation of integrated financial planning, budgeting and monitoring of the project in accordance with donor & WV guidelines

• Timely submission of reviewed annual budgets.
• Detailed budget spreadsheet with separate financial supplement in line with budget guideline.
• Budget disbursed annually as per approved donor budget.
• approved budget uploaded into Provision and Sun System.
• Well-coordinated Cash flow management to ensure timely disbursements to both internal and external customers.
• Day-to-day financial transactions monitored and budget & actual data maintained in SSC system for managing and tracking multiple funding sources.
• Under spending kept at minimum level.
• Ensure implementation of Global initiatives (GEMS (Concur), Provision, Accounts Payable, Shared Service, On-time payment (OTP) etc.)

Ensure proper Financial Management Systems are in place at the project office:

• Financial risk minimized by ensuring appropriate financial systems and internal controls are implemented to avoid significant audit risk rating.
• Payment requisitions and vouchers are reviewed for appropriate coding and charging to proper account code, proper authorization and supporting documents in line with WVB and WVC finance policy to ensure completeness and accuracy.
• Monthly financial spot check done & reports sent to management.
• Project sites visited to verify the quality of goods and service delivered, discuss financial & operational status with the Project Manager for operational effectiveness.
• Efficient financial management implemented for WVB
• Anti-terrorism and money laundering policies checks are done using WatchDog Pro.

Record keeping and reporting to Project Manager:

• 100% of vouchers are maintained according to the WVB & Doner policy and procedure.
• All supporting documents are availed for payment process according to the checklist.
• All transactions are classified with the appropriate expense heads and cost center as per approved Doner budget.
• Payment processed by check and online payment system (S2B) to the beneficiaries’ bank account on a daily basis.
• Real time data entry done while holding & posting into Sun System on a daily basis.
• Proper deduction of VAT & TAX done at source & deposited to Govt. treasury timely.
• Prepared and submitted Monthly/ Quarterly/ Half Yearly/Annual Project Financial Reports according to the schedule to National Office Finance, donor and other stakeholders.
• Variance explanations prepared every month in consultation with Project Manager.

Assist in maintaining effective internal control in the financial management and operational strategy of the program:

• Effective internal control Established in the financial management of the project
• Confidentiality for important documents maintained
• Financial documents consistently reviewed.
• Financial performance monitored and supervised.
• No reported incidents of misappropriation, forgery, or theft. during the reporting period.
• Lost incident report recorded with approval of competent authority.
• Standard procedures are maintained in all kinds of procurement and payments.
• Facilitation of administrative & SCM functions in the program:
• Effective internal control Established in the financial management of the project
• Confidentiality for important documents maintained
• Financial documents consistently reviewed.
• Financial performance monitored and supervised.
• No reported incidents of misappropriation, forgery, or theft. during the reporting period.
• Lost incident report recorded with approval of competent authority.
• Standard procedures are maintained in all kinds of procurement and payments.
• Facilitation of administrative & SCM functions in the program:
• Logistics and financial support to project team given within the scheduled date and time.
• Complied with WVI and donor retention policy of documents and vouchers.
• Ensure 100% of purchases/procure are done in accordance with SCM Policy

Professional Development:

• Finance competency enhanced on Doner regulations.
• Demonstrated understanding of and commitment to World Vision’s Core Values in the approach to work and relationships.
• Demonstrated Work and Life balance
• Capacity building initiatives coordinated with NO-Finance.
• Weekly participation of Grants Refresher’s Training conducted by SAPO

Required Education, training, license, registration, and/or Certification: Bachelor’s Degree in Commerce/Accounting/Finance or relevant degree from recognized university

Required Professional Experience:

• At least 5 years of extensive experience in the field of accounting, grant funded project, preferably in grant funded project.
• Proven experience in Team Leadership and facilitation
• Proven experience as a team player
• Competent in the use of SUN System, Microsoft Office computer programs including Word, Excel and PowerPoint.

Required Language(s): Good communication skill

Required travel and/or work environment accommodations:

• Should live in the project working area and fieldwork is expected.
• Ready to accept the challenge and ability to work under stressful situation.
• This role will work directly with Project Manager and other project staff.

Preferred Experience, Knowledge and/or other Qualifications:

• Clear understanding of WV operation at program level
• Understanding of the vision and mission of World Vision
• Understanding the Humanitarian industry
• Supervision Management, Problem solving, negotiation, communication and collaborative skills
• Knowledge and familiarity with financial regulations, system and accounts of grant funded projects
• Ability to work in a high demanding environment  with multiple deadlines.

Salary: Negotiable

Compensation & Other Benefits: Weekly 2 holidays, Provident fund, Gratuity, Festival Bonus: 1

Employment Status: Full Time

Job Location: Ukhiya

World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.

World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.

Women & Persons with Disability are highly encouraged to apply.

Applicant Types Accepted: