Administration Assistant - Commercial Real Estate Leicester

Job Description:

Administration Assistant – Commercial Real Estate

Leicester

About The Role:

If you are an experienced property secretary/administration assistant and enjoy being part of a successful, high performing and friendly team then this role could be just for you. You’ll be working closely as part of our dynamic Leicester Commercial Real Estate team to ensure they

have an effective, efficient and comprehensive administrative support. The successful candidate will possess excellent time management skills, be conscientious, adaptable, personable, proactive, detail oriented and will need to be able to work well in a team, building strong

relationships with our team and our clients. This is a full-time office-based role.

Key Responsibilities:

• Deal with instructions via audio transcription and via email
• Manage initial client enquiries, file opening protocols, and compliance checks
• Respond to client and lawyer queries promptly and professionally, providing updates and managing expectations
• Handle incoming correspondence and emails, ensuring timely distribution and response
• Record, monitor, and follow up on key deadlines and case milestones
• Retrieve and organise information from physical and digital files as required
• Request property searches and Land Registry documents
• Prepare, format, and distribute legal documents, reports, and communications
• Prepare Docusign envelopes
• Prepare Land Registry applications
• Prepare SDLT applications
• Deal with Land Registry correspondence/requisitions
• Leverage AI tools such as Microsoft Copilot to enhance productivity, document drafting, and data management
• Contribute to continuous improvement initiatives and the adoption of new technologies
• Willingness to learn and adapt to new technologies.

Person Specification

• Possess a solid foundation of office experience in a similar role
• Flexible, professional, and client-focused
• Strong communication skills with the ability to interact effectively at all levels internally and externally
• Excellent organisational and time management skills with the ability to prioritise and meet deadlines
• Strong analytical and problem-solving skills
• High level of initiative, accuracy, and discretion in handling sensitive information
• Methodical, detail-oriented, and committed to delivering high-quality work
• Confident working independently and collaboratively within an inclusive and diverse team
• Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment
• Positive and enthusiastic team player
• Utilise digital platforms and communication tools to ensure seamless workflow and collaboration
• Strong computer skills, specifically in relation to MS Office

Smart. Bold. Together. We Are Freeths.

Become part of the team at Freeths.

View some of our recent highlights on our website here.

Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.