Administrative Coordinator

*** Full- Time 35 Hours Per Week Monday- Friday, Pay Range: $29.00-$32.00 Per Hour***

The Salvation Army Mission:  The Salvation Army, an international movement, is an evangelical part of the universal Christian church.  Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Summary/Primary Purpose: Provide administrative assistance to the Early Head Start Program Director. Coordinate daily office functions and procedures of the Early Head Start Program to support compliance with Federal Head Start Performance Standards and organizational policies and procedures.

Essential Duties And Responsibilities:

• Complete administrative duties as assigned by the Program Director.
• Coordinate daily office functions and procedures to support compliance with Federal Head Start Performance Standards and organizational policies and procedures.
• Assist with screening, hiring and onboarding of new staff ensuring staff background check forms are received prior to start date. Maintain ChildPlus personnel file ensuring current information.
• Assist Program Director with ongoing monitoring of program goals and objectives.
• Conduct inventory and procurement procedures and purchase necessary program items and supplies within approved budget categories from approved vendors.
• Organize invoices and receipts and assist with minor accounting duties.
• Organize and schedule program meetings, reserve rooms, send invitations and order catering.
• Assist Director with preparing and conducting monthly Policy Council, staff, and management meetings and record program meeting
• Assist with researching for the annual Community Assessment.
• Develop and distribute the monthly EHS Newsletter.
• Monitor and maintain office equipment including submitting monthly reports.
• Participate in monthly program file reviews.
• Maintain Staff Directory and Organizational Chart.
• Request, track and organize medical records for required EHS health requirements documenting efforts in ChildPlus.
• Upload processed medical reports in ChildPlus attachments.
• Assist Director in monitoring program compliance for each content area utilizing ChildPlus reports.
• Maintain baby boutique, track and monitor points, and assist families with purchasing items.
• All other duties as assigned.

Supervisory Responsibilities: None

Education and/or Experience:  Associate's degree required.

Qualifications:  The requirements listed below are representative of the minimal knowledge, skill, and/or ability required for this position.

• Ability to be flexible and able to work on multiple projects or tasks simultaneously.
• Administrative skills include proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint and Excel), data entry, scanning, faxing, uploading and attention to detail.
• Good written and verbal communication skills and ability to maintain effective working relationships.
• Demonstrated ability to handle confidential matters.
• Demonstrate sensitivity to the service population’s cultural and socioeconomic characteristics.

Other Qualifications: Must pass all applicable background checks. Must be able to pass medical examination and Tuberculosis test.  Must possess a valid driver's license from the state in which you reside.  Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business. Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

Certificates, Licenses, Registrations:  Obtain certification in First Aid, CPR and CPI within 6 months of hire. 

Physical Requirements:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms. The employee is frequently required to stand, walk, and talk or hear.  The employee is occasionally required to stoop, kneel, crouch, or crawl and climb or balance. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

Working Conditions: While performing transportation duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually moderate.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

Qualifications

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.