Assistant Property Manager

Assistant Property Manager Job Responsibilities

Apartment Alterations

• Must be familiar with building specific apartment alteration agreements
• Process the initial review of the plans; collect the appropriate documentation and liaison with the Account Executive and building architect to obtain approval.
• Track apartment alterations for completion/timing/ DOB sign off/return of deposit

Building Amenities & Moves

• Maintain and update all aspects of Building Link
• Coordinate all amenity reservations/fees/documentation
• Maintain storage bin/bike room listings and waiting lists
• Maintain Gym memberships/annual waiver collection
• Coordinate all resident moves with the Resident Manager

Resident Charge Backs & Other Resident Requests

• Charge back appropriate charges, to tenants. Charge it in Yardi, send a letter, with a copy of he bill, save all documentation in the N Drive.
• Respond to all inquiries concerning rent billing and provide general information to the tenant
• Respond to Bank/Appraisal questionnaire for manager’s review

Annual Meetings

• Attend annual meetings to take attendance and tabulate the election results.
• Make arrangements for the location and set up for all Annual and Special meetings

Compliance Tracking

• Prepare and maintain compliance tracking deadlines for properties
• Maintain the Board/Professional Property list in the attached format

Support for Account Executive

• Provide support for property manager

Payables

• When necessary send invoices to Avid
• Prepare on-line check requests in Avid for payments that do not have invoices – for example- reimbursements and AIAs

Board Meetings

• Collaborate with account executive in the preparation and distribution of the monthly board meeting package and notice.

Tax Abatements

• Coordinate and send out annual mailings to shareholders regarding eligibility.