Resources Administrator - Sha Tin College

Sha Tin College is seeking to appoint a Resources Administrator responsible for the procurement and distribution of resources needed to support the smooth running of Sha Tin College. This is an important role that involves working with colleagues across the school and requires strong communication and organisation skills.

Job Specifications / Main Accountabilities 

General Duties:

• Reload paper, staples and toner into photocopiers
• Manage incoming post, including delivery to staff pigeonhole
• Manage the sale of printing credit to students
• Manage the postal franking machine
• Coordinate outsourced paper shredding service
• Assist with the distribution of the school yearbook

Student And Staff Id Cards:

• Prepare student and staff data, including photos, for production of ID cards
• Coordinate printing with external contractor
• Update Octopus card records
• Manage replacement of lost cards

Reprographics:

• Manage the production of printed materials upon request, collaborating with colleagues and external vendors as necessary
• Provide finishing touches such as trimming, laminating, and binding as requested

Textbooks And Elearning Platforms:

• Manage the purchasing of new textbooks
• Coordinate the distribution of textbooks to students, including collection
• Manage subscriptions and licenses for eLearning platforms and edtech apps
• Update resource purchasing lists for parents, guardians and student

Resource And Inventory Management:

• Manage stocks of stationery and other resources
• Prepare monthly resource usage reports
• Invoice the PTA for any resource consumption for PTA events
• Update lists of resources for parents and students to purchase from third parties
• Manage the replenishment of toner and paper for photocopiers and printers
• Distribute resources to teachers and students as needed
• Prepare department budget for Resources

Other Tasks:

• Complete tasks assigned through the College Helpdesk independently, including resources and refreshment order
• Participating in a variety of ad hoc assignments to support school activities and objectives
• Provide cover for school reception

Core Professional / Technical Competencies required 

• Good knowledge of Microsoft Office Suite, especially Excel
• Effective organisation and problem solving skills
• Good attention to details
• Effective communicator in spoken and written English and Cantonese
• Supportive and flexible team player
• Willing to learn and take on new tasks
• Operates to high professional standards

Education

•  Diploma/Bachelor Degree in Business Administration or relevant disciplines

Experience

• 2 years of resources administration and printing/publication, preferably within a school environment

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

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The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. 
www.esf.edu.hk