Administrator

We currently have an opportunity for an Administrator.  Join our Government and Integrated Facilities Management team and play a key role in managing the data interface between the Work Supervisors and the Works Management System (WMS) & the Client. Reporting to Administration Manager, you'll help deliver high-quality outcomes that support our essential services.

Te Kōwhiringa | The Opportunity 

Spotless Facilities Services (a Downer Company) delivers a range of Facilities Maintenance and Management Services to Kainga Ora.

What You’ll Do (key responsibilities)

This role offers a broad scope, with key responsibilities including:

• The Administrator will contact the Work Supervisors and provide docket information to assist the meeting of contractual targets. 
• The Administrator will prepare, send and receive emails relevant to Work Supervisor projects. 
• The Administrator will update all incoming correspondence on WMS and will send all outgoing correspondence as directed by the Team Leader from WMS.

Nga pūkenga matua | Important Skills (experience required)

• Administration, Data Entry qualification desirable but not necessary. 
• Experience in a structured, fast paced telephone and administration role.
• Experience in a high-volume administration role.
• Preparing internal and external correspondence.
• Knowledge of Microsoft Office, especially Outlook, intermediate to advanced knowledge of Excel and Word. 
• Advanced written and oral communication skills, especially excellent spelling and grammatical skills. 

More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Ko wai mātou | Our Organisation 

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here

We’re proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career. 
• With 30% of vacancies filled internally you’ll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.
• Training and development to support and diversify your career. 
• With 30% of vacancies filled internally you’ll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we.  With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals.  Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward.

• Me pēhea ki te tono | How to apply
• Click "APPLY" and please include your CV. The reference number for this role is 725527.

We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.