Executive Assistant & Project Officer

Full time, fixed term or secondment opportunity until June 2026, located on the Camperdown Campus at the School of Life and Environmental Sciences (SOLES)

Opportunity to be part of a School with a rich multidisciplinary environment and work closely with the Head of School

Base Salary $103,185 - $111,237 (HEO6) + 17% superannuation 

About The Opportunity

The School of Life and Environmental Sciences (SOLES) is welcoming applications for an experienced Executive Assistant and Project Officer to provide the full suite of professional executive support services, ensuring the specific needs and day to day requirements of the office are managed in highly efficient, effective and timely manner.

Your key responsibilities will be to:

• provide broad, high level professional executive support to the Head of School including effective management of calendar and administrative workflows
• manage head of school specific administrative projects
• builds and manages effective working rapport with key stakeholders and staff across the University and with external stakeholders
• provide advice and support in relation to school events
• ensure quality application of, and compliance with, University administration policies and procedures.

About You

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for an Executive Assistant and Project Officer who has:

• a tertiary qualification in business and/or relevant business administration experience
• excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes
• the ability to work both independently and as part of a team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work
• advanced computer skills, including Microsoft Office suite, with extensive diary management experience
• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service
• well-developed interpersonal and relationship building skills with a focus on excellent customer service.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-Employment Checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

Eeo Statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion. 

How To Apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. 

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Simon Drew, Recruitment Operations, Human Resources at recruitment.sea@sydney.edu.au

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Wednesday 15 October 2025 11:59 PM