Records and Registration Processor - Office & Admin Special Interme

All Job Postings Will Close At 12:01 A.M. Ct On The Specified Closing Date (If Designated).

Working Title:

Records and Registration Processor - Office & Admin Special Interme

Institution:

Saint Paul College

Classification Title:

Office & Admin Specialist Int

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

St. Paul

Flsa:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$20.76 - $29.22

Job Description

Job Summary:

The purpose of this position is to provide office support to Records and Registration Processes including processing incoming admission applications, recording high school transcripts, and processing outgoing official transcript requests.  This position also provides office support to special programs that require additional forms and record keeping such as traditional, concurrent enrollment, and Career Pathways Academy programs and students. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.

Job Duties:

• Process all admissions, records and registration forms
• Process release of student transcripts
• Provide support to PSEO, Concurrent Enrollment, and other Partnership programs
• Manage and process special admission programs with second applications and apprenticeship programs
• Perform general records functions
• Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner

Salary Range:

The salary range for this position is $20.76 - $27.53 hourly.

Minimum Qualifications:

• Experience working with complex database and/or customer relations management information systems.
• Ability to develop, modify, evaluate/improve, interpret, and explain administrative and department policies, practices and procedures.
• Knowledge of English (reading, writing and speaking) sufficient to perform the job duties described above in order to effectively communicate with both internal and external customers both on the phone and in person, explain policy and procedure.
• Ability to ensure quality standards, deadlines and proper procedures are followed.
• Ability to effectively communicate complex technical ideas and procedures to non-technical personnel.
• Demonstrated cultural competency and experience working with diverse populations, including nontraditional underrepresented students/customers.

Preferred Qualifications:

• Associate’s or Bachelor’s degree.
• Two (2) years of experience in higher education or in a related field.
• Practical experience with Minnesota State’s Integrated Student Records System (ISRS).
• Ability to interact with students, staff, faculty, co-workers, and the public in a professional manner.
• Ability to maintain the confidentiality of private information according to federal regulations (FERPA, Data Privacy Act, Minnesota State System and Saint Paul College policies and procedures).
• Work ethic and human relations skills sufficient to handle frequent interruptions.
• Practical experience with the various software used by the college (Perceptive Content/ImageNow, National Student Clearinghouse, Parchment, etc.).
• Ability to work within a team as well as working independently without constant supervision with adherence to deadlines.

Other Requirements

All resumes must clearly address the Required Qualifications as stated above. If your skills match the required skill for this position, the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous employers. Applicant must be authorized to work for any employer in the United States. We are unable to sponsorship or take over sponsorship of employment visa at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins. 

Work Shift (Hours / Days Of Work)

Monday - Friday; 8:00 AM - 4:30 PM

Telework (Yes/No)

There may be limited telework opportunities for this position.

About

Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts 
 
Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply. 

We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a  Beyond the Yellow Ribbon  employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system. 

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

11-19-2025

Position End Date:

Open Date:

10-07-2025

Close Date:

10-16-2025

Posting Contact Name:

Tatiana Posusta

Posting Contact Email:

tatiana.posusta@saintpaul.edu