Document Controller

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more. 

ACCIONA, through its Living & Culture business line, is looking to hire a Document Controller in the USA to take part in a cultural project.

Job Description

Mission:
To collaborate and provide support in the projects carried out by their unit/department, in accordance with the guidelines provided by their supervisor, in order to carry out the delegated tasks and meet the needs of the project.

They are responsible for ensuring that project documentation is processed in compliance with standards and procedures. They develop document control systems and procedures as needed.

Document Management

• Maintain a structured and organized digital filing system for all project documents.
• Upload, track, and manage drawings, specifications, vendor submittals, RFIs, contracts, and change orders within Procore.
• Ensure version control is maintained and obsolete documents are removed from circulation.
• Distribute updated documents and ensure timely communication across project teams and vendors.
• Generate reports and document logs to track submittal status, outstanding items, and approvals.

Coordination & Support

• Support project managers, BIM specialists, and engineering managers by ensuring all team members are working with current documentation.
• Liaise with vendors and subcontractors to confirm receipt and compliance of submissions.
• Assist with preparation of handover documentation and project close-out packages (as-builts, O&M manuals, etc.).
• Provide training and technical support to internal and external teams on proper use of Procore for document control.
• Coordinate document flow between international teams (Spain-based staff, US project team, US stakeholders, vendors worldwide).
• Work hours will be scheduled to coincide with US-based project teams to ensure effective communication and coordination.

Compliance & Quality Assurance

• Ensure all documentation complies with client requirements, project standards, and contractual obligations.
• Monitor deadlines and escalate delays in document reviews or approvals.
• Maintain confidentiality and security of sensitive project information.
• Prepare audit trails and compliance records for project reporting and client review.

Required Skills and Competencies

• 5+ years of experience as a Document Controller or Project Administrator in the construction, museum, or cultural projects sector.
• Proven expertise in Procore document control and project management functions.
• Familiarity with design, fabrication, and installation workflows, ideally in AV, lighting, theming, or exhibit integration projects.
• Strong understanding of version control, submittal workflows, and change management.
• Excellent organizational and communication skills, with a detail-oriented and methodical approach.
• Proficiency in Microsoft Office Suite and Adobe Acrobat; knowledge of BIM platforms (Revit, Navisworks) a plus.

Key Attributes

• Highly organized, detail-driven, and proactive in managing deadlines.
• Strong communicator with the ability to coordinate between international teams.
• Adaptable and resourceful in solving administrative and technical challenges.
• Dedicated to maintaining quality, accuracy, and accountability across complex projects.

Comprehensive Benefits – We’ve Got You Covered:

• Base Pay: $70.000 – $95.000 (based on experience, education, and skillset)
• Day 1 Benefits: medical, dental, and vision insurance for you and your eligible dependents
• Access to EAP, HSA contributions, and FSA options
• After 90 days: life insurance, disability coverage, and paid parental leave
• 401(k) with company match and immediate vesting
• Paid time off: 15 days PTO, 9 public holidays, and 2 flexible holidays—plus 1 extra day of PTO each year of service
• $50/month wellness reimbursement for fitness-related expenses
• Career development opportunities, tuition reimbursement, and technical training access

Location: on-site New York

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in US, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.