Executive Assistant

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position is assigned within Office of the General Counsel (OGC). OGC is responsible in protecting the legal interests of ADB and advises on methods to limit ADB's risk exposure appropriately. It prepares or reviews documents which create, define, modify or limit the legal rights or obligations of ADB, including loan contracts, agreements and registration statements in relation thereto, and other contractual documents. You will be based at our Headquarters in Manila, Philippines.

You will report to the General Counsel.

Your Role:

As an Executive Assistant, you will provide high-level administrative and confidential support to the General Counsel, coordinating activities across departments and with the Office of the President and Board of Directors. You will also support Front Office operations, including records management, internal communication, and coordination, as well as other tasks as assigned in the work plan.

You Will:

1. a. Mail and Written Communication
2. b. Oral Communication and Client Interaction
3. c. Calendar and Travel Management
4. d. Coordination and Supervision
5. f. Reporting and Data Analysis

• Prepare, review, and process correspondence in line with ADB standards.
• Draft responses to routine and complex inquiries.
• Record, distribute, and track incoming/outgoing mail and confidential documents to ensure timely action.
• Manage reception services, including screening calls, handling inquiries, and coordinating with visitors.
• Assess and prioritize requests, ensuring prompt referral to the appropriate staff.
• Organize schedules, meetings, and events.
• Prepares travel arrangements and mission authorization requests.
• Communicate supervisor's instructions and monitors follow-up actions.
• Coordinate with internal staff, executing agencies, and donors.
• Provide guidance to junior staff on procedures, guidelines, and formats.

E. Office Administration

• Maintain and update electronic (SharePoint) and physical filing systems.
• Compile and prepare reports and briefing notes.
• Track progress of work programs and deliverables.

You Will Need:

• Bachelor's degree, preferably in business administration, commerce, management, accounting, or other relevant discipline
• At least 5 years work experience.
• Excellent written and verbal communication skills in English.
• Able to work independently and collaborate with individuals from different cultural/national backgrounds
• Proficient in MS Office 365 (Outlook, Word, Excel, and PowerPoint, SharePoint), and familiarity in the functional set-up of standard corporate videoconferencing tools (MS Teams, Zoom, etc.).
• Please refer to the link for ADB Competency Framework for Technical Local Staff Grade 3.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

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