Manager Events Plan & Strategy, Oncology

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Days Off from Day One

• Career Development

• Whole Person Wellbeing Resources
• Mental Health Resources and Support

Our Promise To You:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

• Schedule: Full Time / Shift: Days
• Location: 2501 NORTH ORANGE AVENUE, Orlando, 32804
• The community you’ll be caring for: AdventHealth Orlando
• Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando 
• Serves as the major tertiary facility for much of the Southeast, the Caribbean and South America  
• AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country 
• We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year 

The Role You’Ll Contribute:

The manager of event planning and strategy is responsible for the coordination of business events, elements of which include, but are not limited to, event experiential creation, agenda development and recommendations, preparation and facilitating of intention meeting with stakeholders, event program development in partnership with audio visual team, speaker database and recommendations based on event intention and scope, preparation and proofing of written/graphic materials, show-flow development, pre-production meetings, vendor/site research, contract negotiation, expense management, food and beverage selection, audio visual management, budget reconciliation, and event analysis and statistics, including client/attendee engagement. 

• Communication Proficiency: Ability to convey ideas effectively in both written and spoken formats.
• Organization & Time Management: Demonstrates basic skills in organizing tasks and managing time effectively.
• Collaboration Skills: Openness to work with a team and contribute to joint objectives.
• Client Interaction: Basic skills in understanding and addressing client feedback and concerns.
• Master of Diplomacy: Exceptional skills in navigating high-stakes situations, making critical decisions that benefit both the project and client relationships. This individual stays current on event industry trends, market climates and competitive activities and recommends ways, among colleagues, to leverage opportunities. He/she demonstrates working knowledge of business and works closely with the event owner/sponsor of the project to develop the event profile (goal, responsibilities, budgets, timelines, etc.), scheduling the date of the event, securing venues, negotiating contracts, planning and coordinating the event and frequently providing on-site management of the event. The event planning and strategy manager cultivates collaborative relationships with in- and external resources to support activities.
• Communication Proficiency: Ability to convey ideas effectively in both written and spoken formats.
• Organization & Time Management: Demonstrates basic skills in organizing tasks and managing time effectively.
• Collaboration Skills: Openness to work with a team and contribute to joint objectives.
• Client Interaction: Basic skills in understanding and addressing client feedback and concerns.

The value you’ll bring to the team:

• Demonstrates through behavior AdventHealth’s core values of Quality and Service Excellence, Community Well-being, High Ethical Standards, Stewardship and Inclusiveness
• Builds and fosters relationships with clients to identify their needs and ensure customer satisfaction through post event surveys.
• Sources and manages hotels and venues for international guests, staff, VIPs and attendees, then negotiates rates and contracts, as well as airfare, ground transportation, local staffing and local vendors
• Books and coordinates arrivals and departures, meeting spaces with AV and F&B requirements, and social activities, including dinners and special events
• Procures and organizes all vouchers, tickets, credentials and itineraries for confirmed services
• Develops measurement framework, as well as tracks and reports on KPIs for each event
• Proposes new ideas to improve the event planning and implementation process
• Negotiates with vendors to achieve the most favorable terms for goods and services
• Co-manages vendor relationships (agencies, vendors, caterers, etc.)
• Require three vendor quotes prior to selection.
• Manage and update preferred vendor list for respective division.

The expertise and experiences you’ll need to succeed: 

• Bachelor's of Science or Bachelor of Arts in Marketing, Communication, Business and/or related field

• 5+ Experience Required